Kiwanis Club of Orleans - Minutes of Meeting of June 13, 2017
Attendees: Adam Polka, Bill Cowperthwaite, Brandon Cardenas, Harley Bloom, Jacques Bedard, Jean-Marc Vinette, Joanne Villeneuve, Jo-Anne Tufts, Ken Bickley, Laurie Bloom, Loretta Chow, Matthew Vincent, Nadine Vinette, Ryan Husk, Seeba Ali, Stephen Sheel, Ted O'Connor, William & Donna Downham, Zybina Richards
Regrets: Amanda Hebert, Carrie Snider, Darlene Hebert, Grace Muhuni, Josh Hebert, Julie Paiement, Robert Paiement, Samantha Sheel, Julien Duguay
Welcome - Harley welcomed all members to the June meeting and noted he was pleased to have Bill Downham's wife, Donna join in the proceedings.
Approval of the Minutes of the May 9, 2017 Meeting - Loretta noted a few minor revisions to the May minutes that will be so revised. A motion to accept the minutes with revisions was moved by Stephen and seconded by Jacques. The minutes were approved.
Approval of the Proposed Agenda for the June Meeting - The minutes were approved as presented.
Lieutenant Governor (LG) Bill Cowperthwaite - All members of our Orleans club are proud to have Bill, an esteemed member of our club, take over as the new LG for District 12 of the Eastern Canada and the Caribbean (ECC) section of Kiwanis International. Bill provided an overview of the recent ECC convention held in Ottawa to coincide with Canada's 150th birthday. He noted that the convention was an interesting event which focused on efforts to try and boost memberships in Kiwanis clubs for many service clubs are now facing an uphill battle to maintain their members or are in fact seeing a decline in organizational growth. There was some training provided at the convention on how to properly run a club or to start new clubs from the ground floor. Bill noted that from his perspective, some of the traditional approaches and the old business models for typical club organizations are not very successful in attracting prospective members from the community. There is a definite need to "think outside the box" and have clubs be more active in promoting community-based projects, as we do in our Orleans club.
There was also a convention discussion on standardizing the branding for Kiwanis to have a common color and logo to build greater recognition and a consistent presence of Kiwanis in the community.
Harley noted, as he has mentioned on a number of occasions, that the work undertaken by our club in many ways is the model of the future for other Kiwanis clubs to emulate. No, we are not perfect, but we dare to to try and move forward and innovate. We are in the vanguard of trying to invigorate the club with the energy and fresh ideas of the youth of our community (e.g. enhanced leadership skills through the Skreamers program and other ventures).
We thank Bill for stepping forward as the new LG and we are certain that he will do an excellent job in this role. We are sure that he will bring a new perspective and energy to assist local clubs to grow and prosper.
Ways and Means Committee - The Committee has two requests recently considered. These are:
Special Needs Day for the Capital Fair - The Committee has recommended an initial allocation of $3,000 and LG Bill will seek out partnerships from other local Kiwanis clubs, as this project is a regionally-based activity, to top up to the requested amount of $5,000 for Special Needs Day. If this approach to seek other contributors does not succeed, club members voted to provide the additional funding required.
Support for Engagement with the Aktion club - A recent discussion was undertaken to provide seed money of up to $500 for our club to support a Kiwanis-sponsored Aktion club meeting or other monthly meetings of the Aktion club. The Aktion club is a social gathering for developmentally challenged adults. Our club has indicated that it supports this very worthwhile activity for these special needs adults.
There was a discussion regarding the use of email votes (e.g. for the Relay for Life) to ensure that votes reflect a quorum of club members and to validate that results truly represent the collective will of members as a legitimate allocation of club funds. It was agreed that such votes should only be done for expenses of $500 or less. It remains the prerogative of the Ways and Means Committee to review, assess and make recommendations to the club on how funding requests should be considered.
Public Relations Committee - Adam noted that all of the public relations items produced for the club are consistent with the Kiwanis branding guidelines. He noted that so far there has been a positive response to the club's Canada Day initiative on Instagram and Facebook. In terms of the club website, Adam would like club members to provide him with new input to refresh the tiles on the webpage so that we can enhance the visual impact of the page.
He also advised that since the supply chain could not meet a short timeline for the provisions of socks for the flood relief webpage "Hearts and Soles", he has elected not to proceed with activating this webpage. While there is still some recovery work being done to the homes of those affected by the flooding, the event is by and large now out of the public eye. Therefore, it would not be too effective to try and build public support via this approach. No costs were incurred, but the shell of the page has been developed and Adam noted that it could be re-activated for another purpose at some future date, if required.
Fundraising and Special Events Committee - Joanne discussed a number of recent projects. These are:
Aktion Club - Joanne Villeneuve advised that on May 30th, a team of club members (Jo-Anne Tufts, Loretta, Carrie, Bill Downham and herself) hosted an Aktion club meeting in centretown. The Aktion club is a social gathering for special needs adults that is coordinated by the Ottawa Kiwanis club. Our club ran a program for the guests and provided them with Canada hats kindly donated by Taing Jewellers. Bill was the bingo caller for the evening. It was a very pleasant evening for the participants who loved their hats and going forward Joanne will put together a proposal for an ensuing Aktion club meeting to be held here in Orleans later this year. The club has approved a $500 budget in support of future work with the Aktion club. It similarly endorsed $100 of this allocation of $500, for costs incurred by Joanne in support of this first venture.
Cleanup at Millennium Park - In early May, a team of club members (Harley, Loretta, Matthew, Joanne and Claude and Ted) gathered and did a cleanup of the Millennium Park play structure area. After some debate amongst club members, it was decided to express the club's extreme disappointment regarding a recent incident in which a used hypodermic need was found at the park as it is the Kiwanis mandate to support children and their healthy development.
Relay for Life - A cheque for $200 has been advanced to the Canadian Cancer Society in support of this year's Relay for Life event to be held at Millennium Park.
Canada Day - Zybina noted that a core team has been working extremely hard on planning for Canada Day on Petrie Island. The city has confirmed that the Petrie site has been cleaned up after the floods and will be available for festivities. Seeba presented a cheque donated to the cause. Harley noted that the budget for the event has been scaled back wherever possible, but the budget is very tight and in fact is short a few thousand dollars from its budgetary goal.
The project has faced a number of challenges as with Canada's 150th birthday there have been a lot of competing forces for sponsorship dollars and even logistical items like barricades and cones to control crowds are in very short supply. There is a need for a little funding of $500 to secure a discount band from the Orleans School of Rock which specialize in renditions of classic Beatles tunes. A motion was raised to supplement the $7500 contribution from club funds in the amount of $500 to secure the services of this band for the event and the vote carried.
A team will soon by erecting signage around the community to promote this event and the team will be busy arranging other final details like shuttle buses, washroom facilities, meals and water for volunteers and other logistical elements needed for a successful event. Foodstuffs for meals for the team of volunteers have been donated by Sobeys and the Independent Grocer. Costco has donated 30 cases of bottled water. Harley noted that this event has done much to raise the profile of Kiwanis and our club amongst local politicians, businesses and the local community.
Kudos to Zybina, Loretta, Harley, Matthew and Brandon for their efforts in making Canada Day a success.
Membership Committee - No Report.
Tent Program - Laurie has sent out an email seeking out volunteers to support three upcoming tent bookings for June. A signup sheet was also sent around at the meeting to seek volunteers to assist with these installations and tear downs.
Kiwanis Leadership Training - The weekend after the meeting Kiwanis is staging a training session for those who may wish to assume a leadership role in local Kiwanis clubs. Harley invited anyone interested to join in this event which has a registration cost of $20 (covered by the club). Harley, Matthew and Joanne will participate in this training.
Summer BBQ Meetings - Normally the club forgoes its usual monthly meetings for the months of July and August and instead has an informal gathering wrapped around a BBQ. It will be confirmed at a later date where these gatherings will be held this summer.
Treasurer's Report - Joanne outlined the latest club budgetary accounts which have now been audited by the club's Finance Committee. Joanne will check with Zybina and Darlene for receipts to support costs for the Youville Pyjama program and for gas cards purchased to assist volunteers fighting recent Ottawa River floods in the Clarence-Rockland area.
Other Business - Bill Downham noted that it might be worthwhile for the club to examine the criteria and process required to apply to Kiwanis which has mechanisms to match scholarship money that the club may award to local students.
Happy Dollars & 50/50 Draw - Members shared news of happy events with their colleagues and Jo-Anne was the lucky winner of the 50/50 draw. The meeting was then adjourned.
Kiwanis Club of Orleans - Minutes of Meeting of May 9, 2017
Attendees: Adam Polka, Amanda Hebert, Bill & Suzanne Cowperthwaite, Darlene Hebert, Harley Bloom, Jacques Bedard, Joanne Villeneuve, Jo-Anne Tufts, Julien Duguay, Loretta Chow, Matthew Vincent, Pam Barton, Seeba Ali, Stephen Sheel, Ted O'Connor, William Downham (incoming member), Special Guests: Mr. Peter Charboneau (Lieutenant Governor, District 12 Kiwanis), Mr. Phil McNeely, former MPP & Director, Rotary Club of Orleans, Sandra Stefanik, Sponsorship Coordinator, Canada Day 2017 on Petrie Island
Regrets: Carrie Snider, Claude Nobert, Jean-Marc Vinette, Laurie Bloom, Nadine Vinette, Samantha Sheel, Zybina Richards
Welcome - Harley welcomed all members and noted that he was pleased to introduce one new member joining our club and three special guests to the meeting. A warm welcome is extended to Mr. William Downham, a longtime Kiwanian and former Lieutenant Governor who is transferring into our club for the next nine months from Picton, Ontario, before relocating to a new home in southern Ontario. The special guests for the meeting were: Mr. Peter Charboneau (Lieutenant Governor, District 12 Kiwanis), Mr. Phil McNeely, former MPP & Director, Rotary Club of Orleans, Sandra Stefanik, Sponsorship Coordinator, Canada Day 2017 on Petrie Island.
Approval of the Proposed Meeting Agenda - A motion to approve the proposed meeting agenda was moved by Darlene and seconded by Amanda. The agenda was approved as proposed.
Approval of the Minutes of the April 11, 2017 Meeting: A motion to accept the minutes from the April 2017 meeting was moved by Jo-Anne and seconded by Darlene.
Mr. Phil McNeely, Director, Rotary Club of Orleans - Mr. McNeely noted he was pleased to attend the meeting to discuss plans for a Canada Day Flotilla on the Ottawa River to mark Canada Day 2017 and explained how it tied in with Canada Day 2017 at Petrie Island. It is proposed that the flotilla on Ottawa River would be up at Parliament Hill for the kickoff of festivities at 10:00 a.m. and would then proceed east on the river to arrive at Petrie Island around 1:00 p.m., where it would be part of the club sponsored celebrations on the island.
Participant boaters would pay a fee ($200 or $100, based on the size of their craft) to be part of the flotilla and would be invited to festoon their boats in the red and white to celebrate Canada's 150th birthday. Some of the revenue realized would help support Petrie Island celebrations. The organizers hope to have a minimum of 40 boats and club members are asked to spread the word to boater friends who might be interested in being part of the flotilla. Boats from the Ottawa area and the Outaouais are welcome to join the flotilla at any point, as it is in transit to Petrie Island where participants will likely anchor their boats and participate in the festivities.
Mr. McNeely provided some information on the kids camp program offered by the Petrie Island Canoe Club which might be of interest to club members. Harley thanked Phil McNeely for the support of the Rotary Club and the flotilla venture.
Lieutenant Governor Peter Charboneau - LG Charboneau said it was his great pleasure to confirm that our own Bill Cowperthwaite has been confirmed as the new Lieutenant Governor for District 12 of the Eastern Canada and the Caribbean (ECC) sector of Kiwanis. Congratulations Bill for stepping up to take on this important role, as all of your colleagues will take pride that you are the first LG from ur club and we know that you will do an excellent job in this capacity.
LG Charboneau then discussed the upcoming Kiwanis ECC Convention that is being held in Ottawa this year. To date, there are no Orleans Kiwanians registered to attend (save Bill in his new role). He noted that the convention will be a good and interesting event and he noted that there will be a Friday night event planned at the Museum of History in Gatineau which will feature five live bands featuring Canadiana music and 12 food stations offering hors d'oeurves with cuisines reflecting foodstuffs from across our nation, followed up by a gala dinner and dance on Saturday evening. The convention was organized by the Ottawa Kiwanis club that is also marking its 100 year anniversary in 2017.
The LG also noted that four members of the Orleans club recently attended the district caucus meeting and participated in training.
Business Arising - Committee Reports
Ways and Means Committee - Bill reported that the committee has about $13 k in funding available after a number of recent allocations such as: the Kiwanis Music Festival, the food services provided by Skreamers at the Mission etc. The committee also approved an expenditure of $300 in support of flood relief activities to purchase gas cards for those volunteers using their own vehicles to ferry sandbags to flood ravaged sites or to keep pumps and generators operational. The committee also will consider a number of other requests including: club support to a Kiwanis sponsored Aktion committee in centre town; support for the Relay for Life; and, a request to replace a hospital bed mattress for a seriously ill person.
In terms of flood relief, Harley and Adam outlined a proposal whereby, on behalf of the club, Adam would develop a website entitled "Heart and Soles" where members of the public could link in with a Shopify website and make a donations to those impacted by recent flooding of the Ottawa River and in turn receive a pair of socks. Revenue realized would be returned from Shopify to the club and directed to those who have had their homes and property severely damaged by recent flooding. A motion to provide $1000 in seed money to develop this site was voted on and the vote carried.
Public Relations Committee - No Report
Fundraising and Special Events Committee - Joanne reported on a number of initiatives undertaken or planned by the committee including:
Aktion Meeting - Aktion is a Kiwanis-sponsored club made up of special needs adults who meet on a regular basis for a social outing and enrichment. Joanne noted that she recently attended an Aktion meeting in centre town sponsored by the Ottawa Kiwanis club and she found it to be a very rewarding experience. As there are opportunities for other Kiwanis clubs to participate in this program, she would propose that our club sponsor some activities at a future Aktion meeting. A number of club members have indicated that they would be willing to assist at the meeting. This proposal would require a modest investment to cover refreshment costs and goods to serve the attendee special needs persons. The Ways and Means Committee will subsequently consider this request.
Clean-up the Park, Millennium Park Play Structures - It is proposed that a team of club members do a cleanup at Millennium Park on May 13, 2017. While this cleanup is confined to this particular park and play structures this is an undertaking which could be expanded to other parks in the future.
Trivia Night - Matthew reported that the Trivia Night in support of Canada Day 2017 went smoothly and he thanked all those who participated.
Canada Day - Harley noted that as of the night of the meeting, Petrie Island had been enveloped by the flood waters of the Ottawa River. As it remains to be seen how much remediation may be necessary for the Petrie Island site (yet to be confirmed by City officials), Harley and Adam have been assessing other local sites where the Canada Day celebrations could be staged if Petrie is a no-go. A possible alternate site might be Tauvette Park in Blackburn which has a similar sized footprint as Petrie and which might offer the opportunity to work with an allied community group and draw upon their team of volunteers.
Harley noted that Sandra Stefanik has been working diligently to try and elicit funding from local businesses and if club members have any leads please pass them along to Sandra or members of the organizing committee. Everyone is working hard to realize the budgetary goals for this event, but due to many other interests also vying for sponsorship dollars this year, it has been tough to find available funding. Due to the limitations of the budget, music for the event will be provided by students from the Orleans School of Rock during the day and bands of the school's instructors during the evening. The beer tent and concessions for the event will be run by Festival Presentations run by Mr. Les Gagne. LG Charboneau will mention the Canada Day celebrations sponsored by our club at the ECC convention.
Kiwanis Caucus Meeting - Jo- Anne discussed the substance of this meeting where Bill was confirmed as the incoming LG for District 12. Current LG Charboneau gave a very good presentation on the priorities and mission of Kiwanis to grow membership rolls in existing clubs to preserve the vitality of club organizations and to explore opportunities to setup new Kiwanis branches where none currently exist. Kiwanis is also looking to partner with corporate organizations to promote a leadership program whereby corporate trainees would participate with local Kiwanis clubs and learn from the dedication and teamwork of Kiwanis club members in serving community interests.
Skreamers - Darlene and Amanda spoke of how the Skreamers community is becoming more and more active in supporting community interests. Josh played a lead role with a team of Skreamers volunteers who helped with sandbagging activities to try and safeguard homes in the Clarence-Rockland area ravaged by recent floods. This was a very moving and rewarding experience for these young people who stepped up to fulfill a need. Amanda also discussed two upcoming initiatives, a photo contest at the Tulip Festival and a group study night before exams where club members are invited to help tutor students on difficult subject matter. Darlene also made a pitch for club members to work with Skreamers kids to show them how to properly use power tools and do some construction work and fixes required to the Skreamers site infrastructure.
Membership Committee - Steve noted that the committee is preparing a report on the recently conducted club survey which should be ready in the near future. Steve also welcomed Mr. William Downham as our new incoming member.
Tent Program - No Report, although Harley noted that the wall panels for the tent have been sent out for repairs.
House Committee - Matthew welcomed Mr. William Downham as our newest member and he also thanked our special guests, LG Charboneau, Mr. Phil McNeely and Sandra Stefanik for their participation at the meeting.
William Downham gave an overview of his background as a long-term member of Kiwanis and a former LG, as he was a dedicated member to three Kiwanis clubs in Pembroke, Picton and Belleville. Thank you Bill for your dedication to Kiwanis and we will gladly draw on your wealth of experience and thank you for stepping up and joining our club.
Other Business - As discussed earlier, the ECC Convention is to take place in Ottawa this year. Harley noted that while the club has not normally sent a member of the executive or club members to other conventions due to costs and other considerations, it might be appropriate this year to entertain sending an executive member (either club President or incoming President) to these proceeding as there are no travel costs for this in-town event and the club should be represented. A motion to seek this participation was moved by Darlene and seconded by Jacques. The motion carried.
Treasurer's Report - Joanne noted that the budget and expenditures report has been presented to the Finance Committee for review.
Happy Dollars & 50/50 Draw - Stephen was the lucky 50/50 winner and club members shared recent successes and happy events.
The meeting was then adjourned.
TOC - 15/05/17
Kiwanis Club of Orleans - Minutes of Meeting of April 11, 2017
Attendees: Bill Cowperthwaite, Carrie Snider, Harley Bloom, Jacques Bedard, Joanne Villeneuve, Jo-Anne Tufts, Julien Duguay, Laurie Bloom, Ken Bickley, Loretta Chow, Matthew Vincent, Ted O'Connor, Zybina Richards, Special Guest: Jennifer Pascoe, KidsHelpPhone.
Regrets: Adam Polka, Amanda Hebert, Darlene Hebert, Josh Hebert, Pam Barton, Robert Paiement, Ryan Husk, Samantha Sheel, Stephen Sheel
Welcome - Harley welcomed all club members to the April 2017 meeting. He also noted that we had a special guest at this meeting, Jessica Pascoe, Manager, Community Fundraising and Corporate Development of KidsHelpPhone.
Approval of Proposed Agenda - A motion to accept the proposed agenda for the meeting was moved by Julien and seconded by Loretta and the agenda was approved.
Approval of the Minutes of the Meeting of March 14, 2017 - Jacques moved a motion to accept the minutes of the March 2017 meeting and it was seconded by Bill. The minutes were approved without amendment.
Jessica Pascoe, Kids Help Phone - Jennifer introduced herself and spoke about the KidsHelpPhone organization. Kids Help Phone (1-800-668-6868) is Canada's only free, national, bilingual, confidential and anonymous, 24-hour telephone and online counselling service for kids and teens. This organization provides a vital service for kids and young across Canada to avail the services of professional counsellors in times of crisis or to discuss issues or problems. Services are available through the Kids Help Phone website or by calling the aforementioned 1-800 number. The organization has also developed tools and applications such as: Always There (to offer resources to kids needing mental or emotional help); Bro-Talk (to encourage young men who are often reluctant to call in for help); and Good to Talk (to encourage older spectrum kids to call-in for help). This organization tries to continually evolve its services and platforms to keep it relevant to its young clients, be they in urban or rural settings and tries to remain cognizant of cultural sensitivities. For example, it is currently working with First Nations friendship centres, among other community partners, to get a better appreciation about how to address issues for the growing Aboriginal youth population both in Canada's urban centres and on-reserve, in more remote settings.
This organization provides a valuable service, as Jessica noted as it gets on average 500 calls per day and its website has over 1 million visits annually. To continue to evolve its services and develop tools, the organization seeks partnerships with local organizations and does work with schools, 4-H clubs, the Girl Guides and a number of other community partners.
Since the work of this organization is attuned to the principles of our Kiwanis mission in aiding youth, this might be an organization worthy of support, to be further evaluated by the Ways and Means Committee.
Business Arising - Harley noted that he was pleased to advise that following Shirley Bradley's recent attendance at our club meeting, Bill has put forward his name for the nomination of a new Lieutenant Governor for District 12 of Kiwanis. If nominated Bill would be the first LG from our club, so thank you very much Bill for stepping forward, as we all appreciate your leadership and experience and thank you for all of the energy and contributions that you have made on behalf of our Orleans club.
Ways and Means Committee - Bill discussed the two latest requests that have been reviewed by the Ways and Means Committee. These are:
1. A request for financial aid from a family whose finances are virtually ruined as a result of the deficiencies in the federal government's Pheonix pay system. While there is some possible relief forthcoming as the plight of the mother and the family is being dealt with through the financial system, the family is in a very precarious financial situation, including a shortfall of $507 in tuition fees to a daughter who has been an active volunteer at Skreamers over the past 5 years. The girl in question cannot graduate until her full tuition has been paid. While the Ways and Means Committee recommended that the club cover this outstanding amount of $507 as a bursary out of the Skreamers account, Harley advised that the girl has already received an award through Skreamers and it would therefore not be appropriate as by convention such awards are a one-time event. A motion was raised to award $507 as a direct payment to Algonquin college to cover the outstanding tuition balance and allow this girl to graduate on time. This motion carried in a vote of club members. (as an aside the girl in question has pledged to refund the club for its generosity at some future date)
1. Funding of $5000 for Special Needs Day at the Capital Fair - Bill noted that although the Ways and Means Committee considers this as a worthwhile venture for club support, there is concern regarding its impact on the capacity to fund other worthy community interest projects, as it would in effect take half of this year's $10 k budget assigned to Ways and Means Committee by the Finance Committee. Even though there are only a limited number of requests on board for this year (e.g. Kiwanis Music Festival, the tuition request above, Special Hockey Heroes from last meeting etc), a $5000 expenditure might lock out other opportunities to assist other groups, unless there is some levity within the club's budgetary allocations. A decision on this funding proposal is deferred until there is further clarity and review of considerations by the Finance Committee prior to the next club meeting and a decision should then be shared with Bill, as Chair of the Ways and Means Committee.
Public Relations Committee - There was no report, although Harley reported that Adam has developed a new logo for this year's Skreamers and is busy looking at opportunities for branding this year's version of Skreamers.
Fundraising and Special Events Committee - Joanne thanked all those who volunteered for this year's Kiwanis Music Festival events in Orleans and noted the festival still seeks a few volunteers at other sites if anyone wished to assist.
She noted that she would soon send out a sign-up sheet for those who might be willing to assist at the Clean Up the City Day in mid-May, where club volunteers would clean the play structure area at Millennium Park. This site is where our club invested in a play area and structure which is heavily used and enjoyed by kids and young families from our community. This clean up should only take a couple of hours as the area is generally in good shape.
Loretta discussed the E-Waste Day held recently at Ray Friel and thanked all those who assisted. She reported that this event raised $1200 in support of Canada Day 2017 at Petrie Island. Another such event will be held again in September 2017 (September 16) to collect used electronics and clothing.
Zybina noted that a Trivia Night will be held upstairs at the Ray Friel Centre on April 29 in support of Canada Day 2017. An e-mail invitation has already been sent out to club members, so please invite your friends and family to participate. Zybina would also appreciate the donation of prizes for auction at this event, so please contact her directly if you can help out.
Canada Day 2017, Petrie Island - Harley lauded the considerable efforts of Zybina and Loretta in spearheading the planning for Canada Day 2017. He noted the event planning is progressing quite well as the contract has been signed for the concessionaire to operate the food and beer tent operations. Work is underway to try and get a DJ from New York City to cover our event as he is in town for another venture and the search is also on for other viable musical acts. Although the event has obtained a few sponsorships from local politicians and community interests, it has been tough sledding due to all other parties seeking funding for the 2017 festivities. A sound system for the festivities has also been acquired for a very reasonable rental cost.
Harley noted that the planning for Canada Day has been an invaluable opportunity for outreach with local politicians, business and community groups and has greatly raised the profile of Kiwanis in our community. Club members can assist Canada Day organizers by volunteering to help make signage for this event, so please contact Harley, Loretta or Zybina if you can assist.
Membership Committee - Julien reported that the Membership Committee recently met to compile the results of a membership survey recently done by club members. The results of this survey will be announced in the near future. He also reported that the club will soon have a temporary new member, Mr. William Downham , who is temporarily moving to Ottawa for 9 months, while a new home is being built near Toronto. He is a former Kiwanis Lieutenant Governor and has been a longtime Kiwanian affiliated with three clubs.
Tent Program - Laurie reported that she has three bookings for the tent program for early this summer (in June) in Orleans Vista Park, at the Celebrate Summer event at Earl Armstrong arena, and a possible booking for Carivibe at Petrie (still to be fully confirmed). More details will be provided closer to booking dates.
Jacques wondered if it might be possible to place the tent trailer in a highly visible area to try and elicit other interest for tent bookings. This might be possible providing there is some security in an area, as there is a lot of valuable material and assets held in the tent program trailer. He also wondered if we might advertise the Tent Program on Facebook. Harley did advise Jacques to take a look at the tent program advertisement that is part of the fantastic website that Adam has developed for the club, but noted that we might consider the viability of a posting on Facebook.
House Committee - No report, although it was noted that the room at Verona Steakhouse is the best option that we have found for a comfortable place to hold the club's meetings after a prolonged search for a suitable venue.
ECC Convention in Ottawa, May 2017 - No update
Treasurer's Report - Joanne provided an outline of the numbers in each of the club's financial accounts and the club is in good standing.
Carrie wondered if the club still entertained causes near and dear to their hearts as she would like to have the club consider support to the Ottawa Hospital who does fantastic work with young people in distress and who have been a tremendous help to her son in his healing. A contribution to the hospital might be used to help sponsor sporting events and outings as part of the therapeutic process for these young patients. She was encouraged to put such a proposal forward to the Ways and Means Committee for further consideration.
Happy Dollars and 50/50 Draw - Winner of the 50/50 draw was Ted. The meeting was adjourned after members shared good wishes and recent happy events.
Kiwanis Club of Orleans - Minutes Meeting of March 14, 2017
Attendees: Adam Polka, Bill Cowperwaithe, Claude Norbert, Harley Bloom, Joanne Villeneuve
Jo-anne Tufts, Laurie Bloom, Loretta Chow, Matthew Vincent, Nadine Vinette, Samantha Sheel, Stephen Sheel, Zybina Richards.
Regrets: Amanda Hebert, Carrie Snider, Darlene Hebert,Jacques Bedard, Jean-Marc Vinette,
Julie Paiement, Julien Duguay, Ken Bickley, Pam Barton, Robert Paiement, Seeba Ali,
Welcome - Harley welcomed all fellow club members to the March meeting and introduced two special guests in attendance. These guests are: Jeff and Leslie Kelly from Special Hockey Heroes. Harley highlighted the various topics for discussion at the meeting.
Approval of the Meeting Agenda - A motion to approve the proposed meeting agenda was moved by Bill and seconded by Steve. The meeting agenda was approved.
Approval of the Minutes of the February 14, 2017 Meeting - A motion to accept the January meeting minutes as amended, was moved by Joanne and seconded by Bill.
Presentation: Jeff and Leslie Kelly presented on Special Hockey Heroes, an all-volunteer run not-for-profit organization that helps special needs kids. They coach the kids who are registered with the minor hockey every Saturday. The Ottawa Police Association is one of their partners. Their goal is to treat the kids like NHL Players. Jeff showed a 10 minute video highlighting their program, the volunteer and participants’ involvement. There is a Gala at the end of the season with a Hero of the Day Award. They are presented with a miniature trophy.
ECC Convention – Darlene and Joanne V. will be attending the Key Leaders Sessions.
Ways and Means Committee - Bill reported that he has received one new request which will be reviewed by the committee and presented at the next meeting.
Ottawa Mission: The sKreamers volunteers made 200 sandwiches. They learnt how to assist and work with the homeless. Overall, it was a good training experience for the volunteers. Amanda to send training materials to Adam to post on the website.
Fundraising and Special Events Committee – Joanne once again requested volunteers for Kiwanis Music Festival. Volunteers were asked to sign up.
Canada Day: Harley advised members that the team met with the local elected officials to discuss plans Canada Day 2017. There will be a meeting on March 16th to meet with stakeholders, eg members of the community organizations, churches, clubs etc. interested in supporting this event.
The website is up (thanks to Adam) and encouraged everyone to visit it. Sponsorship has started to come in but there is a lot more work to be done.
E-Waste Drop-off - Loretta reminded everyone that the collection of items will be on Saturday 18th & Sunday 19th (8:00 a.m.- 5:00 p.m.) at the Ray Friel Complex. She encouraged everyone to reach out to their network and ask for e-waste materials; also invited members come out and volunteer.
Trivia Night - Zybina brought everyone up-to-date with the plans for trivia night on Saturday April 29th at Ray Friel Centre and encourage them to put together a team.
Membership Committee - Stephen noted that at the February meeting, all club members in attendance were asked to complete a survey which was later collected for review by the committee. He subsequently sent out the survey by email with a deadline. Only 3 responses were received. The committee will meet next week to compile the survey results.
Treasurer's Report - No activity to report
Public Relations: Adam to research the cross committee with other service clubs.
Tent: No new updates
House Committee: Samantha extended a sincere thank you to Jeff and Leslie for attending and sharing their information and congratulated them on the great job that they are doing for Special Hockey Heroes.
New Business: There was no new business to discuss. Joanne T. asked to have the minutes broadcasted.
50/50 Draw & Happy Dollars - Bill was the lucky 50/50 winner!
The meeting was adjourned.
Kiwanis Club of Orleans - Minutes Meeting of February 14, 2017
Attendees: Amanda Hebert, Bill Cowperthwaite, Darlene Hebert, Harley Bloom, Jean-Marc Vinette, Jo-Anne Tufts, Josh Hebert, Julien Duguay, Laurie Bloom, Loretta Chow, Matthew Vincent, Nadine Vinette, Ryan Husk, Samantha Sheel, Stephen Sheel, Ted O'Connor, Zybina Richards, Special Guests: Shirley Bradley (Kiwanis Sage), and Mr. Walter Noble (Executive Director, Children's Aid Foundation)
Regrets: Aarti Pandey, Adam Polka, Carrie Snider, Claude Nobert, Jacques Bedard, Joanne Villeneuve, Julie Paiement, Ken Bickley, Pam Barton, Robert Paiement, Seeba Ali.
Welcome - Harley welcomed all fellow club members to the February meeting and noted two special guests in attendance for this meeting. These guests are: Shirley Bradley, a long-term Kiwanian, former Lieutenant Governor and a member of the Kiwanis Sage group; and Mr. Walter Noble, Executive Director, Children's Aid Foundation. Harley highlighted the various topics for discussion at the meeting.
Approval of the Meeting Agenda - A motion to approve the proposed meeting agenda was moved by JoAnne and seconded by Bill. The meeting agenda was approved.
Approval of the Minutes of the January 2017 Meeting - A motion to accept the January meeting minutes was moved by Darlene and seconded by Matthew. The minutes were accepted as presented.
Mr. Walter Noble, Children's Aid Foundation (CAF) - You may remember that last year the club's Ways and Means Committee recommended a grant to the Children's Aid Foundation to support sending children in vulnerable or crises family situations to the Foundation's summer camp program.
The CAF assists children in difficult or crisis situations to have access to positive life experiences such as after school sports, educational bursaries and the chance to attend summer camps. These experiences help impart leadership skills and build self- esteem in young people to see them grow spiritually and personally and offers them a chance to realize their full potential. Each year the Foundation's camp program offers the opportunity for 300 kids from Eastern Ontario to attend summer camps and Mr. Noble expressed his appreciation to our Orleans club for their support to the CAF so that it can provide these services and programs.
As our club has been a longtime supporter of the Foundation and its key fundraiser, "World Trivia Night", Mr. Noble presented Harley with a cheque and in turn, on behalf of the club, Harley returned these funds back to the CAF to support the Foundation's summer camp program.
Shirley Bradley, Kiwanis Sage & 2017 ECC Convention - Shirley Bradley, a member of the Ottawa Kiwanis Sage program and former Lieutenant Governor for our Kiwanis District 12 noted that she was honoured to attend our meeting to discuss and promote this year's Eastern Canada and the Caribbean (ECC) Convention to be held in Ottawa on May 18-20, 2017. This event will mark the 100th anniversary of the Ottawa Kiwanis club and will coincide with Canada's 150 birthday celebrations. The conference will be held at the Weston hotel and will feature a number of wonderful forums and workshops to exchange ideas with fellow Kiwanians and will feature some world class entertainment. She noted that while the entry fee to the convention is costly, the events and dialogue is in her opinion well worth the investment. While Shirley highlighted some of the events planned for the convention, Harley has since sent all club members an email invitation and overview of the proceedings planned for this event.
Ways and Means Committee - Bill noted that while the committee has not met recently, it has two proposals for consideration. The first of these is a request for support to this year's Kiwanis Music Festival. This is an annual event that the club has historically supported with a $500 donation. The second request is from the Advanced Coronary Treatment Facility seeking a donation of $6,000 over two years for defibrillator and CPR training. It was noted that since this request has likely been forwarded to a number of local service clubs, contact should be made with other comrade service organizations before the club elects to respond with any financial support. In addition, any funding proposals entertained for this year must be considered in relation to the committee's limited budget assigned by the club Finance Committee.
Darlene, Amanda and Josh noted that the Skreamers youth volunteer group is proposing to get together over the year to volunteer and support community-based events and build on the friendships built through the Skreamers program while giving back to the community. Amanda discussed a proposal for the Skreamers to hold a collective study night where a group of Skreamers kids could study together and tutor members who are experiencing difficulty with some academic challenges.
Josh noted that the Skreamers group is also proposing to assist at the Ottawa Mission in the near future and make sandwiches for its needy clients. He noted that this would require some financial support from the club to buy the foodstuffs necessary to make the food to be distributed. A motion was raised to approve up to $500 to allay costs for the Skreamers kids to make sandwiches at the Ottawa Mission, subject to the summary approval of the Ways and Means Committee (due to short timeframe before the planned event). A vote in support of this motion was approved.
Fundraising and Special Events Committee - Harley, Zybina and Loretta discussed plans for Canada Day 2017 on Petrie Island and a number of proposed fundraisers in support of the Canada Day Petrie event.
There has been a lot of work being done to arrange for a private contractor to run the food concessions and beer tent at Petrie on July 1 to offload any potential financial liabilities on the vendor and relieve the club of the food and refreshments tasks. The club is also reaching out to other local service clubs and community groups for support for Canada Day at Petrie. Organizers are also scoping out potential options for musical acts for the main stage at the celebrations. Discussions are taking place with local Councillors and representatives for a financial contribution to the Petrie events and a professional has been contracted to seek similar support from local businesses. Local cultural groups have been contacted to plan for the proposed site program to reflect on Canada's development and the contributions of various nations and cultures in building Canada's multi-cultural mosaic. Planning has developed a network of over 200 contacts and it is proposed to hold a stakeholders meeting in the near future to build support for the Petrie event.
E-Waste Pickup - Loretta noted that plans are being finalized for the club to stage E-Waste Pickup days on March 18-19, 2017, at the Ray Friel Centre parking lot. The club has been in contact with officials at the Ontario Electronic Stewardship which promotes these events and the electronic waste collected from the public will return $185 per ton of goods collected. Three large storage containers will be delivered to the site on Friday and the collection of items will take place on Saturday (8:00 a.m.- 5:00 p.m.) and on Sunday (9:00 a.m. - 5:00 p.m). It is proposed that all funds made from this event will be used to support the Canada Day 2017 celebrations and program on Petrie Island. A motion was presented by Jo-Anne for the club to support this E-waste project for the Petrie Canada Day celebrations. This motion was seconded by Josh and a vote by club members supported this proposal. This project will require some club members and Skreamers volunteers to assist in the collection of electronic items donated by the public. The Ontario Electronic Stewardship will try to fast track payment for goods collected in recognition that this funding is to offset Canada Day costs.
Trivia Night - Zybina noted that it is proposed to hold a Trivia Night on April 8, 2017 (local venue yet to be confirmed), as a second fundraiser in support of Canada Day celebrations at Petrie. The entry fee would be $20 per person with all funds to go to support of the Canada Day event. More information will be forthcoming in the near future. The club has previously voted in support of this proposed event.
Membership Committee - Stephen noted the Membership Committee held a very productive meeting in January where it defined the objectives for the committee. It also put together a membership survey document sourced from Kiwanis master documents to canvass club members on their views regarding their Kiwanis experiences and how the club is meeting their needs. Stephen asked all club members in attendance to complete this survey which was later collected for review by the committee.
Samantha extended a sincere thank you to Shirley Bradley and Walter Noble for attending our meeting. Shirley Bradley made a last pitch for any members who may wish to run for Kiwanis District 12 Lieutenant Governor to put forward their interest for consideration.
Treasurer's Report - Harley noted that as Joanne was not in attendance there would be no financial report with substantive detail provided at this meeting. There is some concern regarding the discussion of the club's financial situation at meetings in the presence of invited guests. It is suggested that more detailed financial information could be provided to members by email on a regular basis. Harley assured all members that the club's finances are in good order, even if revenues from our primary fundraiser (Streamers) were down this past season.
Harley also noted the expectations regarding club members meeting their obligations for 25 hours of community service or service to the club, which underpins the club paying each member's annual membership fees. As you may be aware, other local Kiwanis clubs require their members to pay the membership fee out of their own pocket, so membership in our club is based on the principle that members will fulfill their service obligations.
50/50 Draw & Happy Dollars - Loretta was the lucky 50/50 winner.
The meeting was adjourned.
TOC........... February 21, 2017
Kiwanis Club of Orleans - Minutes of Meeting of January 10, 2017 Attendees: Adam Polka, Claude Nobert, Carrie Snider, Harley Bloom, Jacques Bedard, Jean-Marc Vinette, Joanne Villeneuve, Julie Paiement, Julien Duguay, Laurie Bloom, Loretta Chow, Matthew Vincent, Nadine Vinette, Robert Paiement, Ryan Husk, Samantha Sheel, Stephen Sheel, Ted O'Connor Regrets: Aarti Pandey, Amanda Hebert, Darlene Hebert, Jo-Anne Tufts, Nick O'Connell, Pamela Barton, Seeba Ali, Zybina Richards Welcome - Harley welcomed all to the first meeting of 2017 and wished everyone the best for this new year. He thanked everyone for showing up on a blustery, snowy winter night, but noted that this should be a very productive and busy year for the club. Approval of the Proposed Meeting Agenda - A motion to accept the proposed agenda was moved by Julie and seconded by Joanne. The proposed agenda was accepted. Approval of Minutes of November 22, 2016 Meeting - A motion to accept the minutes of the November 2016 meeting was moved by Carrie and seconded by Robert. There was a minor revision to the November minutes, a typo in the name of one of the guests which will be adjusted, but otherwise the minutes were accepted as presented Sharing Circle - Claude Nobert gave a brief overview of his background, noting that he was born in Montreal and moved to Ottawa for his work in security at the House of Commons. Many of us have seen Claude work with our club members at Kiwanis events like Skreamers and the tent program, but he reconfirmed his commitment to become an official member of the club and to make a difference in our community as a dedicated volunteer. Business Arising Finance Committee Report - Steve gave an overview of the final tally of revenue realized by the 2016 Skreamers program, which was down in revenue, primarily due to the inclement weather last Fall. As a result of this shortfall, there will be less funding available for the Ways and Means Committee to allocate to needs within our community. The Proulx Farm has received its share of the funds raised from the Skreamers program. Members shared a few thoughts on other ways that we could try to improve Skreamers program for next year such as posting additional signage around the Orleans area, by improving marketing for the event and rethinking coupons and discounts to try and encourage more public participation on Saturdays during the latter part of the monthly program to boost gaps in attendance. Public Relations Committee - Adam noted that he is working on a micro-site for Canada Day 2017 and requested the assistance of a club volunteer to act as a sounding board in reviewing the progress and content of this site. Julien, Joanne and Robert volunteered to work with Adam in reviewing the micro-site. Fundraising and Special Events Committee - Joanne provided an overview on a number of recent and planned activities organized by the committee. These are: Firefighters Food Drive for Cumberland Resource Centre Foodbank - Many club members, their families and other volunteers rallied in early December 2016 to support this Food Drive which was a tremendous success. This team sorted a record total of over 35,000 food items, donated by local community members to those less fortunate or in need. Congratulations to everyone who helped out as this work and the goods collected will carry the Foodbank for several months into 2017 and these foodstuffs are very much appreciated. Moksha Yoga - Joanne noted that these yoga sessions,with the support of the Moksha Yoga Centre on St. Joseph Blvd., have been going very well and it is hoped that these sessions over the month of December 2016 and early January 2017 on Friday nights, may raise close to $1000 for the Youville Centre. Bowling - Plans are underway to hold a bowling social event for club members and their families to be held on May 7, 2017, with more details to follow at a later date. Trivia Night - The committee is planning to hold a Trivia Night in the Orleans area in early April 2017, as a fundraiser for Canada Day 2017 on Petrie Island. E-Waste Pickup (Ray Friel Centre) - While a date has yet to be established, it is proposed that the club and a private service provider would hold, in the spring of 2017, an e-waste pickup program at the Ray Friel Centre parking lot. The community members would be invited to drop off and donate used electronic components for recycling. While Jacques raised a motion that the club hold this waste collection date, there were questions from members that require further clarification and further details such as: the role of club members and the extent of help needed for this event; the liability and the extent of the cost-sharing arrangement with the supporting service provider and any potential liabilities. It is intended that this event too would be a fundraiser in support of the proposed Canada Day 2017 program. Any revenue raised would be in addition to the maximum of $7500 to be committed from club funds in support of Canada Day. It is proposed to re-table this proposal at a future meeting to address these concerns and provide further details of a potential E-waste project. Canada Day 2017, Petrie Island - Harley spoke of the ongoing planning for celebrations of Canada's 150th birthday on Petrie Island coordinated by the club. Discussions are being held with a private sector firm to run the concessions, beer tent, generator and to provide security. This is a company that played a role in running the Ribfest at Place Centrum in 2016. Club officials are also conferring with Mme Nicole Fortier of SFOPHO (Société franco-ontarienne du patrimoine et de l'histoire d'Orléans) regarding the program planning for the re-enactment of the contributions of our early settlers and First Nations in building our nation. A professional fundraiser is consulting with local businesses to try and solicit sponsorships for the event. Harley confirmed that the Kiwanis International insurance program will cover Canada Day with $5 million in liability coverage. Club officials have been working with Councillor and Deputy Mayor Bob Monette who strongly supports the club's effort to resurrect Canada Day on Petrie Island and the Petrie facilities have been booked to support the proposed program. Meetings have also been held with officials of the St. Joseph Blvd BIA who have shown an interest in the Canada Day plans. The club organizers shall also be looking into engaging a lead musical act for the event in the near future. Shoes Canada - You will remember at the November 2016 meeting, Lieutenant Governor Peter Charboneau discussed a Kiwanis program entitled Shoes Canada, whereby used shoes would be collected from the public and redistributed to the community or to needy people both in Canada and overseas. Dymon Canada has partnered with Kiwanis to lend their facilities and act as a collection warehousing point for the shoes. Laurie and Harley attended a meeting at Dymon facilities in Kanata in early January to learn more about the program and what support is needed from our club members to support this program. The Shoe program is looking for Kiwanis volunteers in groups of 8 to 12 people to sort Shoes at the Kanata Dymon facility in two hour shifts. There is lots of flexibility to choose the timing of shifts to suit our members needs. The best used shoes will be redistributed in our local area, while those in less desirable condition will be redistributed to other areas of North America or overseas. The program is still evolving locally and strategies on how to best distribute collected shoes is still under development. Jacques raised a motion to discuss whether (or not) the club wished to provide volunteers to support the shoe program. A vote of club members supported the club's participation in this Kiwanis program. Membership Committee - Steve thanked Claude for his interest in joint our club and helping out with club activities. Steve also noted that Doug Drouillard had formally resigned as a club member and noted that Harley had thanked Doug for his efforts on behalf our our club. The Membership committee will be meeting again on January 24, 2017. Tent Program - Robert got quotes for acquiring used tents and support materials to support our tent program. There was a general discussion on the focus for the tent program in supporting community-based events or whether the program scope should be widened to use it as a profit-making tool renting it for private events, parties etc. The general consensus is that there is a need to re-energize the program by having some information sessions with service clubs, communities, churches and other community groups, local councillors etc. raise the profile of the tent program. Laurie has done a very good job in administering the program but needs help from other club members in the promotion of the tent program. House Committee - Loretta thanked Harley and Laurie for their warm hospitality in staging the club's Christmas dinner at their home. She also noted that officials at Broadway have asked the club to pick an alternate Tuesday rather than the second Tuesday of each month for its meeting. It was decided by vote that the club will henceforth have its meeting on the third Tuesday of each month, rather than the current practice. Kiwanis Eastern Canada and Caribbean (ECC) Convention, May 18-20, 2017 - The convention for our EEC chapter of Kiwanis International is to be held in Ottawa this year to coincide with Canada 150 celebrations. While historically the club has not sent delegates to this and the greater Kiwanis International conventions, it might be fitting for our club President and Vice President to attend to represent the club. Club members will be sent an invitation to attend if they wish to go. Treasurer's Report - Joanne distributed documents to outline the state of our club's finances which are in good order. Youville Centre Pyjama Program - once again in December 2016, Zybina and colleagues bought, wrapped and presented pyjamas to Young Mothers and children at the Youville Centre in Ottawa and the gifts were very much appreciated. We should also thank the Moksha Yoga Centre of Orleans for their donations tree, where the community generously donated shampoo, diapers etc. to the Youville Centre. Happy Dollars and Adjournment