Kiwanis Club of Orleans - Minutes of August 9, 2016 Summer BBQ
Attendees: Bill & Suzanne Cowperthwaite, Carrie Snider, Harley & Laurie Bloom, Jean- Marc & Nadine Vinette & Matthieu, Jo-Anne Tufts, Julie & Robert Paiement, Krista Oswald, Loretta Chow, Marc Carriere, Matthew Vincent, Ryan Husk, Seeba Ali, Samantha & Stephen Sheel, Ted O'Connor, Zybina Richards, Jim Puskas (Special Guest - Rideau Kiwanis Club)
Regrets: Doug Drouillard, Jacques Bedard, Joanne Villeneuve, Joyce Chamas, Kelly Hultink, Ken Bickley
Welcome - Harley welcomed all members and guests to his home as host for our summer BBQ meeting and thanked Laurie and Jo-Anne for their work in putting together the menu for dinner. He also thanked Matthieu for pitching in on the BBQ.
Harley welcomed special guest, Jim Puskas, from the Rideau Kiwanis Club (former regional Lieutenant Governor) to the meeting and Jim then outlined a special event planned by his club scheduled for September 2016.
The Rideau club is partnering with an organization called Boots4Pups, to stage an event on Saturday September 12 called "Kanines on the Katwalk", a fashion show for dogs, to be held at the Canterbury Community Centre on Arch Street. The Boot4Pups organization acquires and trains service dogs for first responders and military veterans suffering from PTSD (post-traumatic stress disorder). Jim encouraged all club members to enter their dogs for the canine fashion show or to just come and enjoy the fun and festivities. A poster to outline this event has been circulated by email to all members. This event is a fundraiser for the Rideau club which will share proceeds with Boots4 Pups.
Member Profile - Ryan Husk
Ryan is one of several new members who graduated from the Skreamers program to now join the club. In fact, he is the second of our younger crew to graduate out of the Skreamers program after acting as a Skreamers volunteer in 2010-2011. After graduating from Carleton University he has had a number of jobs including one as a former staffer on Parliament Hill and is currently seeking his next job opportunity.
Ways and Means Committee
Bill reported that the committee has considered one recent request to provide $500 in support of youth homelessness by supporting Mr. Joe Roberts "Push for Change" campaign as he pushes a shopping cart across Canada to raise funds to combat homelessness. Ways and Means Committee recommended this funding and a motion was put forward by Jo-Anne for the club to accept this recommendation. The motion was seconded by Julie and it was carried in a vote by club members.
Public Relations Committee - Nil Report
Fundraising and Events Committee The committee reported that planning is underway for Mr. Joe Roberts to have a sleepover with youth volunteers at Skreamers in late September. The club and its members as well as other local Kiwanians will be invited to join with Mr Roberts in his walk on Monday September 26th, as he walks from the roundabout on St Joseph and Trim Road to Place Centrum. The club proposes to partner with local charity Operation Go Home (youth homelessness) and collect funding during this part of the walk. It is proposed to share funding raised with half of the donations to go to Operation Go Home. Zybina raised a motion to seek the club's approval to share funding raised with this local charity on a 50:50 basis. This motion was seconded by Sam and was approved by a vote of team members.
Capital Fair - Harley outlined plans for Special Needs Day at the Capital Fair to be held on Thursday August 18 and he still seeks volunteers to assist with up to 1400 disabled youth who are expected to attend. This special event offers a fun-filled day for these kids and it is a highlight of their summers and the Fair will offer a full program with midway rides, karaoke, a clown, a lunch for all and ice cream treats.
Membership Committee - Nil Report
Tent Program Update - Laurie reported that there are two tent bookings on September 10 and 11th. One tent installation is on Richmond Road and the other will be at a church located on St. Joseph Blvd. in a Orleans next to the Myers auto dealership. More details will follow closer to the date and to seek out volunteers.
Eastern Canada and Caribbean (ECC) Convention, Ottawa 2017 - Robert and Jo-Anne will act as our club's representatives on a planning committee led by the Ottawa Kiwanis club to plan for next year's ECC convention which is to be held in the National Capital Region to coincide with Canada's 150th birthday celebrations.
Treasurer's Report - Nil Report
Next Meeting - Robert proposed to invite the President of the Orleans Softball Association to attend the September 2017 club meeting. Orleans Softball has been offering a softball program to youth in our local Orleans area for over 50 years. It has sent many excellent teams to compete at provincial level competitions as well as offering softball as a recreational outlet for both girls and boys from our community.
Happy Dollars - Club members shared happy news and good experiences in concluding the meeting proceedings.
Many thanks to Laurie, Harley, and Jo-Anne for their hospitality and a delicious meal.
Kiwanis Club of Orleans - Minutes of July 12, 2016 BBQ Meeting
Attendees: Bill Cowperthwaite, Darlene & Simon Hebert, Harley Bloom, Jacques
Bedard, Joanne Villeneuve & guest, Jo-Anne Tufts, Julie & Robert Paiement, Loretta Chow, Matthew Vincent, Loretta Chow, Pam Barton & family, Samantha Sheel, Ted O'Connor, Zybina Richards, Marc Carrier (guest), Robert Gagne (Head Chef)
Regrets: Carrie Snider, Doug Drouillard, Joyce Chamas, Kelly Hultink, Lorraine McHugh, Nick O'Connell, Seeba Ali, Stephen Sheel
Welcome - Harley welcomed all members, family and guests to the July 2016 meeting and thanked our evening host Jacques Bedard and Chef Robert Gagne for their hospitality.
Approval of the Agenda - The proposed agenda for the meeting was approved without changes.
Approval of Minutes from the June 2016 Meeting - The minutes for the June 2016 meeting were approved with a minor adjustment to the revenue realized from the Ford Drive 4ur Community which actually realized revenue of $1320, rather than the $1260. initially reported, with funding to be directed to the Cumberland Resource Centre.
Introduction of Guests - Mr. Marc Carrier, a multi-talented professional graphic designer from the Shenkman Centre attended the meeting, as he has a genuine interest in contributing to his community of Orleans and possibly playing a role in the resurrection of Canada Day festivities planned at Petrie Island for Canada's 150th birthday in 2017. We hope that Marc might also consider joining the club membership and share in our work and community efforts.
Ways and Means Committee - Bill reported that at present the Committee's work has been largely completed for the present,as its recommendations have funded a good number of worthy causes in 2016 and all of its funding allocations of some $30k have been completed and cheques issued to recipients. The committee will reconvene in the Fall and look at new funding proposals or address priorities as needs arise.
Public Relations Committee - Nil Report. There will be a need for promotional materials in the near future to support the club's role vis-a-vis the Push for Change campaign and Skreamers.
Fundraising Committee - Joanne Villeneuve reported that there are no further fundraising activities proposed for this summer, although there might be an opportunity for club members to assist if the Cumberland Resource Centre elects to sponsor its own Ford Drive 4Ur Community Day.
Special Needs Day for the Capital Fair - Harley noted that this special day at the Capital Fair for children with disabilities is scheduled for August 18, 2016. The club previously allocated $5,000 in support of this event and volunteers from the club are sought from 6:00 a.m to 2:00 p.m. on this date to arrange the meal and serve in the luncheon tent. It is expected that there will be between 1100 to 1500 kids with special needs in attendance as well as their supporters. A call letter to seek out volunteers will be sent out at a later date or please contact Harley if you are willing to help.
Membership Committee - Nil Report
Tent Program - There are no tent installations scheduled until the Capital Fair in August and the Fair will look after erecting and taking down the tents at that time. One of the members noted that there may be a request for the tents for mid-August in support on an event at Petrie Island. (i.e. volleyball tournament, yet to be confirmed)
House Committee- Harley noted that the Eastern Canada and Caribbean Kiwanis Convention is to be held in Ottawa in 2017, to coincide with Canada's 150th birthday celebrations. The Ottawa Kiwanis club will have the lead in planning for this event and all local Kiwanis clubs will be asked to send a delegate to assist in planning for the convention and its activities. This event is to take place in May 2017 and Robert Paiement has volunteered to act as our liaison officer on the Convention planning committee.
Note of Email Votes (2 votes)
By an email vote on June 4, 2016, the following motion by Loretta Chow, seconded by Amanda Hebert was carried. The motion was to donate $500 to the Relay for Life for the purchase of breakfast food items for athletes for their Run on June 10, 2016.
By an email voting on June 16, 2016, the following motion by Loretta Chow, seconded
by Darlene Hebert was carried. The motion reads that an amount of $50.00 be donated in monetary or any other form requested (i.e. flowers/fruit platter) for condolences/celebrations.
Canada Day 2017 Update - Harley and other club members have been meeting with City officials to discuss a lead role for the club in proposed Canada Day celebrations for Petrie Island in 2017. The club is setting up a contract for an individual to seek out sponsorship funding in support of this event. Based on initial brainstorming ideas by club members it is proposed to offer a chronologically themed event to salute all ethnic and cultural groups that played a role in building the fabric of Canada as we now know it - from our first inhabitants, First Nations, the Vikings, Portuguese, French Canadian explorers and fur traders, the English, Scots, Irish and United Empire Loyalists etc. and all other cultural groups who elected to make Canada their new homeland in more recent times. The idea would be to have displays, vendors with their wares and food vendors, to mark the contributions on these groups. Visitors to the event would be issued a passport to move between these displays and have their passport stamped to acknowledge their participation at each stage of the show.
This event is a major undertaking which will require the collective efforts of many volunteers to plan and execute a successful event which will take place on a Saturday and for the site clean-up on the Sunday thereafter. Harley has requested club members to put forward ideas and recommendations in support of this event, as all ideas are welcomed.
Happy Dollars - Club members shared good thoughts and wishes and many thanked Jacques and our guest chef Robert Gagne for a great meal and their warm hospitality. There was no 50/50 draw held at this meeting.
Attendees: Darlene Hebert, Harley Bloom, Laurie Bloom, Jacques Bedard, Joanne Villeneuve, Jo-Anne Tufts, Ken Bickley, Loretta Chow, Matthew Vincent, Pamela Barton, Joyce Chamas, Ryan Husk, Zybina Richards, Ted O'Connor
Regrets: Aarti Pandey, Amanda Hebert, Carrie Snider, Doug Drouillard, Lorraine McHugh, Nick O'Connell, Robert Paiement, Samantha Sheel, Stephen Sheel
Approval of Meeting Agenda - A motion to seek approval of the proposed meeting agenda was moved by Darlene and seconded by Jacques.
Approval of the Minutes of the May 2016 Meeting - A motion to approve the minutes of the May 2016 meeting was moved by Zybina and seconded by Ken.
Trivia Contest - As a tune-up to the club participating in the World Trivia contest sponsored by the Children's Aid Foundation in the Fall of 2016 and possibly staging such a club sponsored event at a later date, the House Committee presented a trivia challenge of ten questions in various categories. The winner of this trivia challenge was Ted.
Ways and Means Committee - Nil Report
Fundraising/ Events Committee - Joanne Villeneuve provided an overview of recent and proposed club activities including proposed dates, as listed below:
Ford Drive 4ur Community - A big thank you to club members who came out to participate in the Ford Drive event held on Saturday June 11 at Place Centrum in collaboration with the Cumberland Resource Centre (CRC). This event helped raise $1260 for the Cumberland Resource Centre which will help to assist those in need in our community.
Special Needs Day, Capital Fair - As you may remember at the May 2016 meeting the club voted to support the Capital Fair Special Needs Day with a donation of $5,000. This Special Needs Day is to allow kids with a range of disabilities to enjoy the Fair in advance of its grand opening and there are a number of special activities and entertainment planned for this day. There is a need for volunteers to assist with the kids, so please contact Harley if you can help out that day. The date for Special Needs Day is August 18, 2016.
Skreamers 2016 & the Push for Change Activities - Darlene reported that work is ongoing to plan for this year's version of Skreamers. This year's event will also coincide with Mr. Joe Roberts trek across Canada with a shopping cart to raise money to combat youth homelessness. Our club has taken the initiative to work with the Push for Change organization to plan for Mr Roberts to speak to our youth volunteers and have a sleepout at Skreamers to raise money for the campaign. Club members and fellow Kiwanians from other clubs will also be invited to walk along with Mr. Roberts while he is in this area in late September 2017. Volunteers will be needed to plan for the work with the Push for Change elements and the regular support needed to make Skreamers a success as it is our biggest fundraiser to support club activities. Please keep the dates of September 24 and 26 open to help with the Push for Change special events.
Bowling Social - A bowling day for club members and family is planned for Saturday, January 14, 2017 from 2:00 to 4:00 p.m. with a dinner after at Kelsey's on Innes Road.
More information to follow at a later date.
Food Drive - It is proposed for the club to sponsor a food drive for the Cumberland Food Bank to be held in late August or September 2017. Robert will coordinate and seek out volunteers at a later date with more information to follow.
Moksha Yoga Fundraiser - This fundraiser is still planned for December 2016 or January 2017. More information to follow.
Trivia Night for Children's Aid Foundation - It is proposed to send a club team to the Fall 2016 trivia night sponsored by the Children's Aid Foundation. At a coming meeting, a lead will be needed to seek out club members who might like to participate and to register for this event.
Kiwanis Trivia Night - It is proposed that the club hold its own trivia night to be held at the Legion on Taylor Creek Drive on February 4, 2017. More information will follow at a later date.
Tent Program - Laurie noted that on Thursday June 17 four tents are to be setup at Petrie Island for the Carivibe weekend festival. These tents will be taken down on Sunday morning at 9:00 a.m. As always, volunteer help from members makes the task easier. At present, there are no tent bookings confirmed for July 2017, but Laurie will further advise and coordinate the tent program for the club.
Canada Day 2017 - Zybina, Loretta and Harley will meet with City, Provincial and Federal officials to determine their roles in the 2017 Canada festivities to mark Canada's 150th birthday celebrations.
House Committee - Zybina reported that the House Committee met recently and developed terms of reference to guide their work.
These terms of reference call for this committee to:
• arrange for a meeting place and meals as appropriate;
• prior to meetings, check table placement, podium and any equipment required to facilitate the meeting proceedings;
• make arrangements for visitor's meals;
• assign a house member with the responsibility of organizing a warm welcome for members and guests as they arrive at the meeting;
• a House Committee member will thank the guest speakers or prospective new members at the end of the meeting; and,
• The House Committee is responsible for congratulations/condolences, as necessary
Plans for July and August Meetings - Our regular meetings at Broadway's will be replaced for the next two months with a less formal BBQ format. Jacques will host at his home for the July event, while Harley and Laurie will hold an August meeting.
Treasurer's Report - Joanne Villeneuve noted that she has sent out the latest update on the club's financials to all members.
Public Relations Committee - Ken Bickley made a motion to setup a Public Relations Committee to advertise club activities to the general public and the motion was seconded by Joyce. Ken and Joyce have indicated an interest in collaborating and leading this committee and will develop terms of reference to guide the committee's activities. They will work with Josh Hebert who has done work to advertise for the 2016 version of Skreamers and might also explore further opportunities to promote the tent program to increase the number of bookings.
50/50 Draw and Happy Dollars - Ted won the 50/50 nightly draw and members shared their good news and donated to the Happy Dollars fund.
Adjournment - The meeting was officially adjourned at 7:20 p.m.
Kiwanis Club of Orleans Meeting
Minutes of May 10, 2016
Attendees - Amanda Hebert, Bill Cowperthwaite, Darlene Hebert, Harley Bloom, Joanne Villeneuve, Joyce Chamas, Ken Bickley, Laurie Bloom, Loretta Chow, Matthew Vincent, Samantha Sheel, Stephen Sheel, Ted O'Connor, Zybina Richards, Guests: Nick O'Connell, Maria Redpath (Citizens Advocacy)
Regrets - Aarti Pandey, Carrie Snider, Julie Paiement, Kelly Hultink, Lorraine McHugh, Pam Barton, Robert Paiement, Ryan Shields, Seeba Ali
Approval of Meeting Agenda - A motion to accept the proposed minutes of this meeting was moved by Zybina and seconded by Stephen Sheel.
Approval of Minutes of April 12, 2016 Meeting - A motion to accept the minutes of the April 2016 meeting was moved by Ken Bickley and seconded by Matthew. Loretta asked the Secretary to add the 50/50 Draw notice to the Happy Dollars closing of the meeting minutes.
Introduction of Guests - Zybina introduced Nick O'Connell, a guest and prospective new club member. Nick has been a longtime supporter of community events in the Orleans area and would be a strong member of our club team, so welcome to our meeting and hopefully you will join with us moving forward.
Guest Speaker - The club welcomed Maria Redpath, Community Engagement Coordinator of Citizen Advocacy Ottawa.
Citizen Advocacy Ottawa is a small local charity dedicated to helping people with disabilities participate fully in community life in Ottawa. It does this work through developing matches between volunteers and people living with disabilities. For a person with a disability these matches ensure participation in weekly activities, offer companionship, involvement in community life, provide emotional support and practical everyday help. Citizen Advocacy has been in existence in Ottawa since 1974,
but is relatively unknown to a lot of the public and it wishes to raise its profile locally.
Maria gave an overview of the range of programs supplied by Citizen Advocacy including: Everyday Champions (linking disabled people with community volunteers with similar interests to do activities together, breakdown social isolation and raise self -confidence of those with disabililities); Chance for Choice (similar to Champions program matching but is focused on persons with age related disabilities); Lifetime Networks (builds networks with families dealing with disabilities to address concerns for the long-term care of a disabled family member after the passing of parents or caregivers); Person Directed Planning (assisting disabled individuals and their families in charting out possible future career paths and offers guidance how to achieve these goals; Fetal Alcohol Resource Program (assistance to those experiencing disabilities as a result of Fetal Alcohol Spectrum Disorder); Walking in My Shoes (supporting parents with similar disability responsibilities and issues and directing them to appropriate resources); Childrens Sibling Group (helping siblings of children with a disability to network with other kids in a similar circumstance to better understand how they can help and support their family member in a more meaningful way.
Citizen Advocacy asks club members to raise the profile of its work in the community so that it can help those with disabilities to integrate into the community activities, breakdown social isolation and mine all the potential of those people with disabilities to better contribute and enjoy all that our community offers.
Housekeeping Items - Harley reviewed the protocols that should be followed when the club invites guest speakers to club meetings. This would include a formal introduction by a club member and following the guest's address, a thank you from another club member. The House committee will also explore whether to offer a token gift (e.g. coffee mug with Kiwanis logo) to invited guests as a thank you and other awards for service by club members.
It is also asked that the Ways and Means Committee circulate to club members, advance notice of its funding recommendations prior to tabling these at a club meeting. This would allow a dialogue to resolve any issues or concerns before these are brought to the club membership at large and would allow members to formulate ideas in advance of a vote on these funding proposals.
Finance Committee - Stephen highlighted a couple of items recently discussed at the committee. The first item was to establish a budget for the Ways and Means Committee of $35,000 for 2016. Based on expenditures already committed this year, the committee would basically have $13,000 left to spend until October 2016 (Note:with some flexibility should emergencies arise).
The other item discussed was to reinforce sound business practice and reinforce the club's policy to have all expenditures made on the club's behalf supported by an expense form and original receipts before compensation in the form of a cheque is released. The appropriate expense form will be available on the club webpage. It should also be noted that purchases of goods or services should receive prior approval of the club or its executive member or members prior to such purchases.
Ways and Means Committee - Bill outlined two new proposals that have been addressed by the committee since the last meeting. These proposals are: support for Fort McMurray residents affected by wildfires through the Red Cross fundraising campaign (Ways and Means have discussed a possible range of support from $2.5k to $5,000); and, the Capital Fair Special Needs Day for children with disabilities to enjoy the Fair and its special programming for kids in advance of its opening ((Ways and Means recommends the historical support level of $5,000 to Special Needs Day at Capital Fair).
A motion was raised by Ken Bickley to grant $3,000 to the Red Cross Fort McMurray fire campaign and $5,000 to Special Needs Day at the Capital Fair. The motion was seconded by Stephen Sheel. A vote of this motion carried by a vote of club members.
Bowling Social - Joanne noted that to date there has been limited interest in the Bowling social activity proposed for Sunday, May 15. Therefore, it was decided to cancel this event and reschedule it later, possibly during the winter of 2016 or early 2017 when an indoor activity might be more welcomed.
Ford Fundraising Drive - Joanne noted that this activity is still scheduled for June 11 and there will be a need to really promote this event through social media to make this fundraising event a success, as funds raised will support the Cumberland Resource Centre.
Canada Day 2016 - Zybina & Harley reported that a recent meeting held with local City officials and community organization members has determined that there was a lack of support for the club's proposal to stage a Canada Day celebration at Champlain Park to mark Canada Day on July 1, 2016. With this lack of support from City officials it is not possible to proceed with this year's event. Although the club has put in a bid with the City to participate in the Ignite Canada 150 celebrations for 2017, it remains to be seen if any support will be forthcoming.
Membership Committee - Nil Report
Tent Program - Laurie reported that there are 3 June dates for bookings for the tent program. On the June 4 & 5th weekend the large hexagonal tent will be erected at the Blackburn Park on the Friday and disassembled on the Sunday. The same weekend on Saturday, two 20 x 20 tents will setup on Saturday morning at an Orleans site and disassembled later in the afternoon of the same day.
We will also be setting up tents at Petrie Island in June for Carivibe weekend. Laurie will send out an email to outline the dates for the tent program events and to seek out volunteers to support the program. She will also see these are posted on the website calendar as requested by some club members. She also noted a recent expenditure of $150 to patch rips in the tents.
Treasurer's Report - Joanne noted that she had circulated her report in advance if the meeting in its new format.
Happy Dollars & 50/50 Draw - Members shared their happy stories and contributed to the Happy Dollars Fund and Stephen Sheel was the lucky 50/50 winner.
Kiwanis Club of Orleans Meeting
Minutes of April 12, 2016
Attendees: Amanda Hebert, Bill and Suzanne Cowperthwaite, Darlene Hebert, Harley Bloom, Jacques Bedard, Joanne Villeneuve, Jo-Anne Tufts, Julie Paiement, Ken Bickley, Laurie Bloom, Loretta Chow, Lorraine McHugh, Matthew Vincent, Robert Paiement, Samantha Sheel, Stephen Sheel, Seeba Ali, Ted O'Connor, Zybina Richards
Regrets: Aarti Pandey, Carrie Snider, Jean-Marc Vinette, Krista Oswald, Pamela Barton, Ryan Husk
Welcome - Harley welcomed all to the April meeting and sought approval of the proposed agenda for the nights meeting. A motion to approve the minutes was moved by Darlene and seconded by Zybina.
Approval of Minutes of March 8 Meeting - A motion to accept the minutes was moved by Jacques and seconded by Loretta.
Profile - Amanda Hebert
Amanda Hebert noted that she is in the final stages of getting her university degree in Bio-Medical Mechanical Engineering at Carleton University. She is one of the dynamic younger members of our club and is 21 years old. She has been a lifeguard for five years, teaching swimming and acting as an aquatic supervisor. She has also been a team leader at Skreamers and is active in women's engineering groups at Carleton. Amanda has a lot of energy and likes to stay active and we are very lucky to have her as part of our club.
The committee met on March 30 and developed terms of reference for its work.
Terms of reference include:
• preparing an action plan for the coming year to be presented to the club at the end of each November;
• exploring new fundraising activities including applications for government grants, raffles and hands-on events;
• setup ad hoc committees for various fundraisers; and,
• liaise with the Ways and Means Committee.
Joanne Villeneuve as leader of the committee gave an overview of its planned activities and thanked those who volunteered for the recent Kiwanis Music Festival.
Cleanup of Millennium Park, Saturday, April 23rd - it is proposed to assist in cleaning up the playground site at Millennium Park on the aforementioned date. A motion was moved by Samantha to do this cleanup day and seconded by Matthew. The motion passed and Jo-Anne will be in touch with members to seek volunteers to do this cleanup.
Ottawa West Kiwanis Lobsterfest, May 27 - the Ottawa club is holding a Lobsterfest night on May 27th at the Centurion Centre on Colonnade Drive with tickets for the dinner at $60 per head. Jo-Anne will canvas club members to see who may be interested in attending.
Bowling Social - It is proposed to hold a bowling social event for club members on May 15 from 2:00 to 4:00 p.m. at the Rosebowl Bowling Centre on Trim Road. Participants may wish to go out for dinner as group after the bowling games. More info on this event will follow.
Ford Drive 4ur Community - Joanne reported that the community event to have participants test drive a Ford vehicle for a donation back to a community charity has been approved by Ford Canada headquarters. The date for this event will be Saturday, June 11th and promotional paperwork is being sent from Ford headquarters to the supporting local dealership.
Trivia Night - It is proposed that the club may want to more actively contribute to the Children's Aid Foundation Trivia night, including entering a team, for the event planned in the Fall of 2016. The club might also wish to plan our own trivia night as a future fundraiser in Orleans in 2017, as we have experience in such events and they are very popular.
Food Drive - Robert reported that the proposed food drive to assist the Cumberland Resource Centre Foodbank will be delayed until late August or early September 2016. The food drive will coincide with the back-to-school period when there is a high demand at the Foodbank, as the budgets of families are under stress getting children ready and equipped to go back to school.
Skreamers - Darlene provided an update on plans for Skreamers 2016 as planning is ramping up and may include some ideas exchanged at a convention held in St. Louis, that was attended by six representatives from the club. Meetings of Skreamers team leaders have been delayed slightly until examsare concluded, but recruitment for the new 2016 season will begin shortly. The delegates to the St. Louis convention have brought back a lot of information and new ideas that may be incorporated in the 2016 version of Skreamers to keep the venue vibrant and interesting for our clients.
Police Checks - Joanne passed out paperwork for club members to have local police conduct criminal records checks on club members, as this is standard procedure for those involved in activities related to youth and interaction with the general community. It was moved by Robert and seconded Julie to have these record checks remain valid for a five-year period providing club members remain active in club activities. In the event that a member is inactive in club activities for a one year period or more, there would be a need to renew the criminal record check validity. This approach was approved by vote.
Club members are asked to provide proof received from police of clearance of the security procedure to the club Secretary to demonstrate they have undergone the clearance process to limit liability to the club and its members. You may either show a copy of the police clearance to the club Secretary or provide a hard copy of the document.
Canada Day Celebrations 2016 - Zybina indicated that plans are well underway to resurrect a community event for Canada Day sponsored by our club. She has been actively involved with City officials to identify a proper site to hold this event. The event will be held at the park at the end of Champlain Street, near the Roy Hobbs community centre. Planning is moving full speed ahead for an event that will be slightly scaled back from those previously held but which would still be an enjoyable family event. The site is attractive as the organizers can use the Roy Hobbs centre as a hub for organizers and it is located in the centre of Orleans, within walking distance from parking at Place d'Orleans. There are plans for a children's tent, fish pond, and a family barbecue sponsored by Kiwanis.This celebration will be a family-friendly event with no alcohol served. Organizers are seeking out local sponsorships to purchase a reduced fireworks display later in the evening. Army cadets may be asked to provide assistance with site security and first aiders will be on-site. This park is also conducive to have visitors bike to this event. The Canada Day celebrations proposed will be branded as an Orleans Kiwanis sponsored initiative.
Although there was a motion presented to seek approval of a budget of $12 k to a maximum investment by the club of up to $15,000, an alternative amendment was presented. This amendment limits the maximum investment of club funds for this event to $7500, and this amendment carried when put to a club vote to limit the exposure of the club.
Membership Committee - Stephen discussed the proposed terms of reference for the membership committee. These terms of reference include:
• conducting new member orientation to inform, obtain feedback, survey interests and partner them with a club mentor;
• to liaise with existing members to encourage involvement and participation;
• promote Kiwanis fellowship by arranging inter-club meetings;
• obtain feedback from guests about club meetings;
• encourage guests to return;
• organize a membership recruitment drive;
• conduct exit interviews; and,
• develop a prospective member profile to completed by all club members
There was a motion to accept these terms of reference to guide the operations of the committee and the motion was approved. The committee is also working to improve the exposure of the club at community events by ensuring club members have Kiwanis name badges and/or pins. This initiative was similarly approved by members.
Ways and Means Committee
Bill presented six recommendations from the committee which seek funding from the club. All were voted on and approved as shown below:
• Easter Seals Campaign to send disadvantaged children to summer camps, recommended allocation of $2500
• Kiwanis Music Festival, recommended allocation of $500 for music scholarships was approved;
• Quick Start Program for Autistic Children at not-for-profit centre in Kanata, city wide service for local children,
proposed allocation of $2000 was approved with recommendation to fund kids from Orleans using this facility, if
• War Amps Program for kids (Champ Program), initial proposal was for allocation of $1000, amended to $2000,
to provide additional funding to a recent youth amputee from Orleans;
• Remembrance Day Wreath to commemorate veterans sacrifice for celebrations at Orleans Legion on Nov. 11, to
be presented in name of club, allocation approved in range of $500 to $750;
• Children's Aid Foundation to support children's enrichment activities and academic scholarships for kids from troubled
homes, allocation proposed by committee was $3000, but amended to add $2k for academic scholarships
for a total allocation of $5,000 and this amendment and allocation was approved.
Club members are invited to submit ideas of funding worthy causes to the Ways and Means Committee for consideration.
Tent Program - Laurie provided an update on the bookings for the summer of 2016, noting two are booked and two others are not yet finalized. The contract for tent rentals has been revised for the new year calling for modest cost increases (still much less than commercial rates) and a requirement to render payment at least a week in advance of the installation date. These revisions are to safeguard the interest of the club and its members who support this program.
Kiwanis Conventions, Summer 2016 - After a dialogue, club members collectively decided that the club will not participate at the Eastern Canada and the Caribbean Convention to be held in Hamilton and the Kiwanis International Convention to take place in Toronto later this summer.
Treasurer's Report - Copies of the most recent bank statements were circulated to members by email in advance of this meeting.
Kiwanis Club of Orleans Meeting
Minutes of March 8, 2016
Attendees: Aarti Pandey, Bill Cowperthwaite, Carrie Snider, Harley Bloom, Laurie Bloom, Jacques Bedard, Joanne Villeneuve, Jo-Anne Tufts, Joyce Chamas, Julie Paiement, Ken Bickley, Krista Oswald, Loretta Chow, Lorraine McHugh, Matthew Vincent, Nadine Vinette, Robert Paiement, Samantha Sheel, Stephen Sheel, Seeba Ali, Ted O'Connor, Zybina Richards
Welcome - Harley welcomed all to the meeting and noted how pleased he was for the meeting was virtually a full house. He invited all members to review copies of the proposed agenda for the meeting that were circulated in advance of proceedings.
Approval of the Agenda - A motion was moved by Bill to accept the agenda and the motion was seconded by Samantha.
Approval of Minutes of February 9, 2016 Meeting -A motion to accept the minutes of the previous meeting was moved by Sam and seconded by Bill.
Backgrounder - Bill Cowperthwaite
This is the first in a series of profiles of club members which are intended to allow our group to better appreciate and get to know their club colleagues.
Bill joked that being the oldest guy in the group you can get away with saying anything you want. Bill was born in Toronto in 1940, at the height of World War II as Nazi Germany was invading other nations before the Allies turned the tables later in a turbulent decade. As Bill's dad was in the Canadian Air Force, the family had a number of postings over his career in places such as Winnipeg, Wiarton and other locations. The family moved to Ottawa in 1948 and Bill attended public school on Geneva Street. After a five year stint in Ottawa, the family moved back to Toronto, where Bill went to public and high school. While in high school he often spent his summers working in the North.
At age 18 in 1958, Bill joined the Canadian Army as a signals Private and Radio Technician. At that time, after the Korean War and World War II, the Army was short of officers and Bill applied and was accepted as an a officer cadet with a first posting to Camp Borden as part of an airborne unit as a Second Lieutenant. From Camp Borden he moved to Rivers, Manitoba in an Air Support Signals Unit. While in Manitoba, Bill attended the University of Manitoba for signals school and taught some electronics.
Bill was then posted for a three year tour in Germany with the Armoured Corps, where he also took part in a Combat Team Commanders course. After Germany, Bill was subsequently posted to Egypt as part of an Operations Squadron. Returning to Canada, he took part in the security planning and implementation for the 1976 Olympics. In 1976, he attended Staff College in Gagetown, New Brunswick and subsequently took Liaison Officers training in New Jersey, USA. He returned to Ottawa in 1980 and worked on the development and design of a new communications system. He left the Canadian Forces in 1983 and with his wife Suzanne setup a consulting company in 1989, that developed high level competencies for major interests like the Canadian Police Services, the National Research Council and Agriculture Canada, as well as specialized software applications. Bill and Suzanne still work and his company is very successful and is now in its 26th year of operations.
Bill has a son and daughter and his daughter runs an equestrian riding school in Carleton Place. His beloved pet Shorty, a Labrador/Basset Hound combo, patrols Bill's property near Cumberland and is always ready for a walk with his master in the neighbourhood.
Business Arising - Committee Activities
Joanne Villeneuve, as Chair of the committee , joined with committee colleagues, to provide an overview of a number of initiatives now being planned:
a) Ford Lincoln Community Drive - you may remember that the committee proposed to work with Ford Canada and a local not-for-profit company (e.g. the Cumberland Resource Centre) on a venture to have club members and the public test drive a Ford/ Lincoln vehicle. Ford would then pay a certain dollar value for every test drive taken to the club and its partner charity. Joanne advised that this event is now approved and she sought direction from club members on a number of possible dates. It was decided that the most viable date for this event would be June 11, 2016, down at Place Centrum.
b) Kiwanis Music Festival - Once again this year, the club will lend logistical support to the festival. The club is asked to provide two volunteers to cover entry tables and sell tickets at the door. Joanne circulated a signup sheet for these assignments, which will take place on April 4-6 at Orleans United Church located at 1111 Orleans Blvd. There are both morning and afternoon sessions at this site and one early evening session. We are also asked to cover a couple of sessions at St. Thomas the Apostle church on Alta Vista Drive on April 4th and 5th. Joanne will provide further details to volunteers to this event at a later date closer to the event.
c) Mosha Yoga - Sam Sheel spoke of planning now underway with Mosha Yoga in Orleans, whereby club members and the public would be invited to participate in a yoga session. Participants would pay an $8 cover charge and the proceeds of the session(s) would be directed to a charity of the club's choice (e.g. the Youville Centre). It was recommended that the club advertise and push this event using social media to maximize possible participation by the public who are generally supportive of good charitable causes. We might also put an ad in the local community journals. This event would likely take place later this calendar year or in January 2017 and more information will be forthcoming as the plans evolve.
d) Push for Change - The committee is working actively with representatives of Mr. Joe Roberts campaign known as a "Push for Change" to have Mr. Roberts interact with the kids from Skreamers in September 2016. You will remember at several earlier club meetings, it as discussed how Mr. Joe Roberts will be pushing a grocery cart across Canada starting in Atlantic Canada in early May 2016 to raise money in aid of youth homelessness. As he is expected to reach the National Capital Region in late September, our club is planning to engage Mr. Roberts to take part in a sleepover at Skreamers with our youth volunteers as a fundraiser for the Push for Change. He will also give an inspirational talk to our volunteers at Skreamers. Plans are now being finalized and will be posted on our webpage calendar of events at a later date.
e) Food Drive - Robert Paiement explained how in early April each year the food pantry at the Cumberland Resource Centre Food Bank begins to exhaust much of its stock of foodstuffs and needs help from the community to assist in replenishing food stocks for those in need. This represents an opportunity for the club to engage and assist by holding a food drive in early May 2016 to collect food to assist the Food Bank. It is proposed to have volunteers collect food at three locations: the Metro at Convent Glen; the Metro at Innes and the 10th Line; and the Superstore on Innes Road. Club volunteers would collect food stuffs over a 4-hour period from 10:00 a.m. to 2:00 p.m. from generous shoppers. Goods would be pre-sorted on-site and then delivered to the Food Bank by club members acting as drivers for this event. Guidance will be sought from Food Bank staff prior to the event to identify a list of "top ten needs" to restock the food cupboards and direct shoppers to donate the commodities most in need.
f) Canada Day Festivities - At the February 2016 meeting, Zybina sought support for a plan to have the club spearhead plans to possibly revive a community event for July 1st 2016 Canada Day Festivities. As of now, the celebrations previously held at Petrie Island and at the Navan fairgrounds in 2015, have been canceled due to financial and logistical difficulties experienced by the previous organizing group. Although several local community associations plan for some type of celebrations, the large east end celebrations of the past will die out if some group does not intervene and plan for a 2016 event. Based on an expression of interest by the club at members at our last meeting, early talks have been held with City of Ottawa officials to try and identify a site for the proposed 2016 Canada Day party. Petrie Island is not considered a viable location based on previous logistical problems and the city is not receptive to the use of Millennium Park on Trim Road for this event. Therefore, Navan is viewed as the most likely site for a 2016 Canada Day event. Although plans are preliminary, Zybina presented a first budget spreadsheet to club members to outline proposed expenditures and revenues for a planned event. More information will be forthcoming as plans for a 2016 Canada Day are developed.
Membership Committee - Stephen Sheel noted that the committee has held its first meeting and developed its terms of reference. He noted that at the next club meeting in April, the committee will welcome three prospective guests to our session, as a first step to promoting efforts to build the club's membership.
Ways and Means Committee - Bill Cowperthwaite, as Chair of the Ways and Means Committee noted that the committee has yet to meet in 2016 but hopes to meet in the near future to review and assess a number of requests for financial aid. Several of these requests are seeking help for individuals experiencing serious spinal cord issues and were identified by medical practitioners after the club helped a local Orleans man with mobility issues by the purchase of a used scooter to help him overcome challenges posed by his disability.
The committee is also following up on a request from the Warm Hands Foundation to try and ship used fur coats from the Ottawa area to our neighbours in Canada's far North. These furs would then be recrafted into warm clothing by women in shelters for members of their local community. Bill has spoken to a local furrier, Pat Flesher Furs, who donated some fur coats and scraps (80 lbs.) which will be passed along to the Foundation to meet this need. Bill, Loretta and Pam have an appointment to deliver these furs to the Foundation and pack these for shipment to the North.
The committee will be meeting very soon to consider a number of other requests for assistance.
Treasurer's Report - Joanne Villeneuve provide an overview of the club's financial accounts as shown below:
Admin. Account - After the previously approved transfer of $30,000 from the Admin Account to the Community account, the present balance in the Admin Account is $ 25,141.65.
Tent Account - After the decision rendered at the last club meeting to place $10,000 in the Tent Account into a term deposit to accrue some interest, the balance in the Tent Account is $ 23,589.97.
Community Account - The balance of the Community Account after all outstanding cheques, is $ 66,853.89.
Club members who make expenditures on behalf of the club and its operations are asked to liaise with Joanne and provide her with an expense report and furnish her with the appropriate receipts to support the dispersement of the clubs funds, consistent with sound business practices and accountability principles.
Happy Dollars and the meeting was adjourned.
Kiwanis Club of Orleans Meeting
February 9, 2016
Attendees: Joanne Villeneuve, Zybina Richards, Loretta Chow, Matthew Vincent, Stephen Sheel, Samantha Sheel, Harley Bloom, Jacques Bedard, Julie, Emilie and Annabel Paiement, Guests: Joyce Chamas, Lorraine McHugh, Chris Taylor (Helping with Bikes), Walter Noble (Childrens Aid Foundation), Fellow Kiwanians - Lieutenant Governor Peter Charbonneau, Shirley Bradley (Ottawa club), Tom Burnie (Ottawa club), Ryan Fung (Ottawa club), Arthur Morewood (Ottawa club)
Harley welcomed all regular club members to the meeting and noted that he was pleased to introduce a number of guests to the meeting including Joyce Chamas and Lorraine McHugh. As well, he noted that the club welcomes Chris Taylor from Helping with Bikes a local volunteer organization and Mr. Walter Noble, Executive Director from the Children's Aid Foundation. Harley also extended a warm welcome to Lieutenant Governor Peter Charbonneau and four members of the Ottawa Kiwanis club: Shirley Bradley; Tom Burnie, Ryan Fung and Arthur Morewood.
Approval of Agenda - Harley sought approval for the proposed meeting agenda with a minor change to include a presentation by Mr. Chris Taylor for his work with the volunteer group Helping with Bikes located in the Beacon Hill area. The agenda was so approved.
Approval of the Minutes from the January 2016 Meeting - A motion to accept the minutes from the January 2016 meeting was moved by Matthew and seconded by Samantha.
Helping with Bikes
Chris Taylor gave a presentation on his work in coordinating the refurbishment of bicycles donated to the volunteer organization Helping with Bikes, which operates a repair shop out of the Canotek business park in Beacon Hill area of Ottawa. Helping with Bikes evolved out of another not for profit organization known as Helping with Furniture that collects donated furniture from the community to assist families in need (e.g. women and children out of shelters, newcomers to Canada or those who have suffered personal tragedy such as fire in their home). One of the basic needs for these families is some means of transportation and this requirement spawned the idea to refurbish and supply donated bikes to the needy. Chris Taylor volunteered to setup Helping with Bikes. Over the past 14 months, Chris and a team of 8 volunteer bike mechanics have rebuilt 126 bikes which have been supplied to needy families to provide them with a means of safe, reliable transportation. The bikes are very much appreciated by recipient families as the bicycles allow them to better integrate with their communities.
Although bikes are donated to this organization and Helping with Bikes has received a grant from the City of Ottawa community fund, it appreciates donations and support from the community to offset the rent for its shop space, bicycle parts and supply components. In appreciation of the work that this organization does with those in need, Harley presented Chris Taylor with a cheque for $1000, as recommended by the Ways and Means Committee and approved by club members at the January 2016 meeting.
Children's Aid Foundation
Mr. Walter Noble, Executive Director of the Children's Aid Foundation presented Harley with a cheque for $5,000 from a successful World Trivia night held in October 2015 which our club has supported for many years. The trivia night originally was a club undertaking that was subsequently taken over by the Children Aid Foundation. Trivia night and is now a major fundraiser for the Foundation. Money raised through this trivia night allows it to offer sports and cultural programs to children who would otherwise have no access to these events enjoyed by other kids in our community. The Foundation also has a bursary program to allow disadvantaged young people access to higher education, and it sponsors a program to send kids to summer camp.
Children's Aid Foundation is the fundraising arm of the Children's Aid Society which enriches the lives of children and assists them with help to realize their full potential. In 2015, the club provided $5000 to the Foundation to support its work with children in crisis. Mr. Noble was invited to this meeting to discuss how this funding really helped in supporting some of its Cookie Jar Program activities and benefit 22 kids by allowing them to participate in various sports and cultural activities in the past year. In addition, this funding helped build bonds of trust between Foundation caseworkers and families and children in crisis situations by demonstrating that workers really care and are there to help those in need.
The Foundation also offers a bursary program to allow disadvantaged kids access to university or college education which opens doors to a brighter future. Walter Noble requested that the club consider granting the Foundation additional support in 2016 so that it may send some 20 kids to its summer camp program. He thanked our club for its continuing support and generosity to the Foundation. The Ways and Means Committee will be asked to consider further support to the Foundation as proposed by Mr. Noble.
Mr. Peter Charbonneau, Lieutenant Governor, Kiwanis
Lieutenant Governor Peter Charbonneau noted that he was pleased to come to our meeting to salute our club which was awarded the Lieutenant Governors Award for the last quarter for its efforts in raising its club membership and for its outstanding work during sKreamers in the Fall of 2015.
The Lieutenant Governor also discussed how he hoped that our club might work with fellow Ottawa and area Kiwanis clubs later this year in supporting Mr. Joe Roberts national campaign entitled a "Push for Change". You may remember that at a club meeting in late 2015, Mr. Charbonneau had advised that Mr. Joe Roberts, a true Canadian success story, is proposing to push a grocery cart across Canada in 2016, to raise funds to combat youth homelessness. Mr. Roberts overcame a troubled youth marked by homelessness and drug abuse to become a very successful business entrepreneur and now wishes to give back and raise funds to offer other kids in crisis who are at risk of becoming homeless. Funds raised through the "Push for Change" campaign will be coordinated through the Raising the Roof Foundation to offer educational programs in Canadian high schools. The goal of this training will be to provide teachers, counselors, and coaches (etc.) some insight on how to recognize children at risk of falling into homelessness.
Lieutenant Governor Charbonneau saluted Samantha Sheel of our club and other club members who have been very proactive in working with the Joe Roberts Push for Change campaign in planning how our club may invite Mr. Roberts to address sKreamers volunteers and kids in late September 2016 when the Push for Change campaign is to reach Ottawa. It is hoped that Mr. Roberts might also do a sleepover at sKreamers as a fundraiser for his campaign. The Lieutenant Governor hopes that our club could join with other local Kiwanis clubs in planning to support Mr. Robert's cross Canada trek, as it would be a great opportunity to raise the profile of how Kiwanis clubs are in the forefront and do such valuable work in supporting kids and in enriching the quality of life for so many in our communities.
Stephen Sheel gave a report on the first meeting of the Finance Committee where members developed terms of reference for the committee and met with the Treasurer to review the club's finances.
The Committee noted that funds have been set aside in an account for the tent fund to eventually replace the tent infrastructure. However, these assets are accruing little or no interest in the bank. The committee therefore put forward a recommendation to put $10,000 (from a fund of $20,500) into a term deposit to make more interest on these holdings. A motion to shift these funds into a term deposit was moved by Sam and seconded by Zybina. The motion was voted on and approved by club members.
The Finance Committee also will meet with the Ways and Means Committee lead Bill Cowperthwaite to advise on the funding available for allocation to worthy causes in 2016. The Finance Committee then presented a budgetary spreadsheet for sKreamers for the Fall of 2016. sKreamers has been a real success story for the club as it is our biggest annual fundraiser and in its ten years of operation it has been a tremendous vehicle to engage hundreds of youth and student volunteers. sKreamers kids in turn have worked with the club in our community service initiatives in activities such as the Christmas parade, trivia night etc. The experience at sKreamers has helped a lot of kids build enduring friendships and imparted discipline and leadership skills which are very useful in their future endeavours. Club members reviewed the proposed budget for sKreamers for 2016. Jacques raised a motion to accept the budget for sKreamers as proposed by the Finance Committee. This motion was seconded by Joanne Villeneuve and approved by club members.
Fundraising and Special Events Committee
Joanne Villeneuve gave a rundown on the work being undertaken by the Fundraising and Special Events Committee which was previously discussed at the January 2015 meeting. Below is a brief overview of work on the proposed events being planned:
i) Ford Drive Program - the idea is to have club members, friends and members of public come to this event and test drive a Lincoln vehicle and Ford would grant the club $20 for every test drive taken. This would require the club to partner with a local not-for-profit entity such as the Cumberland Resource Centre to be eligible for this fundraising/promotion. It is hoped this might raise up to $6,000. Discussions are ongoing to try and set this up with Ford and a local Ford dealership.
ii) Hot Yoga - it is proposed to work with an Orleans based yoga studio to see the proceeds of a "hot yoga night" directed back to the club for its work with charities. Funds raised would be based on the participation of members and friends on the appointed night(s) of the event. Planning is in the works for this yoga night(s).
iii) Food Drive- Robert Paiement has proposed that the club consider staging a Food Drive in April 2016 at local stores in aid of the Cumberland Resource Centre Food Bank. He noted that he would be willing to coordinate this food drive, but it would require club members to step up and man collection tables at local stores. The date for the food drive could be adjusted until later in the year, but it would still require the efforts of club volunteers to make it a successful venture.
iv) Bowlathon - Nothing to report as of yet.
v) Canada Day - Zybina noted that the July 1st Canada Day celebrations sponsored by the community and held last year at the Navan Fair grounds are cancelled for 2016 due to liability challenges, a downturn in sponsorship money and debts accrued. She wondered if the club might be able to play a role in resurrecting the Canada Day festivities. While there was some interest by members in exploring what may be possible for the continuance of this event, Harley noted that this would be a major undertaking that would require the active support of all club members and may require working with other local service clubs and community groups. More
discussions will be needed to determine the viability of the club taking on this event as a project and to evaluate the potential risks and liabilities.
Membership Committee - Stephen reported that the committee will discuss its work at a later date.
Ways and Means Committee - Zybina noted that the Committee will meet in late February or early March to evaluate several proposals for funding new projects. Loretta Chow noted that several Ways and Means Committee members are delivering used fur coats obtained from a local furrier to the Warm Hands Foundation and these will then shipped up to Northern Canada to be refabricated into warm clothing and goods by local artisans and crafters.
English Language Learners Book - Joanne Villeneuve asked if some club members might be interested in working with her to develop an English learners book to help new Canadian students with little or no literacy skills to better adapt, integrate and improve their English language skills. The idea was to develop this book as a Kiwanis branded initiative as there are few such text available for these students to improve their language proficiency. Unfortunately, this project lost momentum late in 2015 as the sponsoring group lost its publisher and illustrator. Joanne seeks volunteers to work with her to realize the development of this valuable learning tool. At the meeting, Mr. Walter Noble gave Joanne a copy of a similar book developed by Mr. Mark Sutcliffe. Anyone who may be willing to assist Joanne in this project can contact her directly, as it would be great if this project could be successfully completed.
Joanne Villeneuve as club Treasurer gave a brief overview of the current financial status of the club and recent/proposed transactions. She noted at the January 2016 meeting it was approved to move $30,000 from the Admin Account to the Community Account. The Admin Account has a current balance of $28,000, while the Community Account has a balance of approximately $70,000. Based on a vote at this meeting $10,000 from the tent fund will be put into a term deposit to garner more interest on the money.
New Business - Nil reported
Happy Dollars and Meeting was adjourned.
Kiwanis Club of Orleans Meeting
January 12, 2016
Attendees: Jacques Bedard, Zybina Richards, Matthew Vincent, Seeba Ally, Ted O'Connor, Aarti Pandey, Joanne Villeneuve, Pamela Barton, Laurie Bloom, Krista Oswald, Jo-Anne Tufts, Loretta Chow, Kelly Hultink, Harley Bloom
Harley welcomed all club members to the first meeting of 2016 and noted that in attendance were two guests and prospective new members, Seeba Ally and Kelly Hultink. He opened the meeting ringing a bell that was part of the club's early history and spoke from a podium bearing the Kiwanis logo that was resurrected from the club's storage locker and will be used for future meetings.
Approval of Meeting Agenda
Copies of the agenda for the meeting were posted on the club webpage and were also available for review at the meeting. A motion was made by Jacques to approve the proposed agenda and was seconded by Zybina. It should be noted that due to inclement weather the night of the meeting, several proposed speakers that were to be part of the agenda were unable to make the meeting and the related items will be deferred to a subsequent meeting.
Approval of December 2015 Meeting Minutes
Harley asked club members for any comments and/or revisions to the December 2015 meeting minutes. Joanne Villeneuve noted that her partner's name is Claude Nobert, not Claude Villeneuve. This was the only minor revision to be made to the December 2015 minutes which were moved by Aarti and seconded by Matthew Vincent. The December minutes were approved.
Introduction of Guests & The Sharing Circle
Harley introduced two special guests and potential new members, Seeba Ally and Kelly Hultink and welcomed them to our meeting.
He noted that the club is in the process of setting up a number of subcommittees to carry out specific activities as part of club business. These committees will also have the collateral benefit of building greater bonds between members to strengthen our club even further. Harley noted two of these committees have had preliminary meetings. These are the House Committee that will be responsible to setup of the room for our monthly meetings, meet and greet guests prior to proceedings and ensure copies of the agenda are available for members to review. The other committee that has commenced operations is the Fundraising Committee that will be charged with developing ideas for new fundraising options for the club.
One of the recommendations of the House Committee is to promote greater information sharing amongst club members so that we build a better sense of community. It was noted that even though we work shoulder to shoulder during activities over the year, we may not really get to know colleagues as well as we should. In this respect, at the meeting, members did a round table to discuss what they do in their jobs, or for those retired, what they did as an earlier occupation.
Report on Christmas Pajamas Program - Youville Centre
Once again this year, Zybina spearheaded a program to purchase pajamas for young mothers and their babies at Christmas time for presentation at the Youville Centre. The Centre offers training and support for young mothers to further their education and enhance their opportunities moving forward. The club has helped sponsor and fund this very worthwhile project for the past two years and offered similar support for this year's event. Zybina reported that several of the club members met at her home in mid-December to wrap up the pajamas sets for the young mothers and their babies.
On December 16th, Sam, Amanda and Zybina presented the wrapped gifts to the young women in a very heart warming event at the Centre and the recipients were very appreciative of the club's generosity. This is the third year for the program of gifting pajamas for both mothers and their babies along with a few small toys. Zybina and her colleagues should be commended for a job well done.
Fundraising Committee Presentation
Members of this committee are: Joanne Villeneuve (lead), Aarti, Sam, Laurie, and Harley. Aarti gave a presentation on behalf of the committee on some preliminary ideas for fundraising activities that the club might like to entertain and club members discussed the viability and level of effort that might be required to make these a success.
Some of these activities include:
i) Black Tie Karaoke Night - possible issues for this would include finding a venue, funding for prizes and licences for drinks etc. Consensus was that this option would be very difficult to entertain;
ii) Lincoln Test Drive - Ford offers funds to not-for-profit organizations who arrange to have members of the public test drive a Lincoln car. This would require partnering with such an organization (e.g the Cumberland Resource Centre), and using its parking lot for staging this event. This project would require further discussions with the CRC to see if they would be interested in such a venture;
iii) Bowlathon - It was generally thought that this might be a viable activity for the club that could build on the legacy of the former Max Keeping Bowlathon, but be branded as our own Kiwanis event, inviting public participation with proceeds to charity (note -no link to former Max Keeping event);
iv) Talent Show - The idea would be to stage a show featuring local talent at one of the theatres in the Shenkman Centre. It was felt that this would be a difficult undertaking considering the costs for the venue, potential costs for advertising the event and the general effort required to organize and arrange such a show;
v) Hot Yoga - this event would see a local yoga centre give a contribution back to the club for sponsoring participation in a Hot yoga night(s). This was deemed a viable option provided our members support such an activity; and
vi) Trivia Night / Game Night - It was felt that this would be a good idea to pursue and could be easily branded to our Kiwanis club. The club also has practical experience in staging trivia nights and they are quite popular amongst the public.
Report on the House Committee
The House Committee will be led by Samantha Sheel, but Laurie gave a short overview of issues that club member can do to help the committee. She noted that it would be appreciated if club members would respond to email reminders of upcoming meetings so that meetings can be effectively planned. The club website will provide generic email addresses of committee leaders so that club members can follow up and seek out information on the activities of these subcommittees. At each meeting, the House Committee will sponsor 50/50 draws to raise a little money and offset meal costs for lucky winners. Laurie also circulated a list asking members if they wished to secure a Kiwanis tee shirt, sweatshirt, or if they required a new Kiwanis name tag to wear at club-sponsored events.
Report on the Ways and Means Committee
The Ways and Means Committee has been active over the past year in reviewing and assessing potential groups or community interests that may need financial help and assistance. The Ways and Means Committee led by Bill includes Zybina, Loretta, Pam, Ted and Matthew Vincent. The Committee met in January to discuss a number of options for possible support by the club.
On behalf of the committee, Zybina presented a list of the groups under consideration for possible funding by the club. These options and organizations are listed below, as well as the outcome of the club's voting on whether to supply funding to these ventures (or not):
i) Cumberland Resource Centre - Following the December Food Drive that was well supported by the club, Centre officials noted that the food supplies would dwindle by late March/early April 2016. The Ways and Means Committee recommends providing $3,000 to the Centre to replenish food supplies as food stocks dwindle. The club vote supported his recommendation, so it is carried.
ii) Potential Support to Syrian Refugees - This proposal is still under review by Ways and Means Committee. Many of the material needs for newcomers are being addressed by other groups and organizations and by public support and donations.
iii) Warm Hands - The club previously gave $1,000 to offset shipping costs for the Warm Hands Foundation to ship warm knitted goods to children in schools and community groups in remote communities in Canada's Far North. There is no immediate need by the Foundation for funds, but the club might be able to help in coordinating or acquiring used fur coats and art supplies to be shipped North or used in a local Inuit Support centre, Baffin Largo. There was no vote on this item as further details need to be confirmed by the Committee.
iv) The Children's Aid Foundation - Although the Ways and Means Committee proposed giving $1,000 to the Children's Aid Foundation for their scholarship fund, it was moved to defer consideration of funding until Mr. Walter Noble, Executive Director of the CAF gives a presentation to the club on how funding supports special programs and services to children from troubled homes or who experience violence in their home environments.
v) Salvation Army - The recommendation of the Ways and Means Committee was to donate $2,000 to the Salvation Army. The Salvation Army is well recognized for its work with those in need in our community and their Christmas Kettle campaign fell a little short this year.
vi) Autism Support - A local not-for-profit community group seeks support for parents of children with autism to offset costs in offering a head start program to young kids. No vote was required as the Ways and Means Committee is seeking additional information on this proposal.
vii) Purchase of Motorized Scooter for Disabled Orleans Resident - Although the club does not normally entertain such requests, the Ways and Means recommended funding of $650 for the purchase of a used motorized scooter to allow a severely disabled local Orleans person to have greater mobility and support his family activities as recommended by a physio therapist. The club approved his recommendation.
viii) Ontario Children's Treatment Centre (OCTC) - The Ways and Means Committee recommended a prize donation worth $500 to the OCTC silent auction fundraiser, but the club members suggested an alternative of offering a straight $500 donation to the OCTC in lieu of purchasing an auction prize. Carried.
ix) Martin Luther Preschool Kindergarten - The Ways and Means committee recommended a donation of $1,000 to assist this private preschool in their operations. This recommendation was carried by a club vote.
x) Helping with Furniture - There is a request from a local group in the Canotek Business park that collects furniture and goods for women and children in need coming out of shelters. This group also refurbishes bicycles to offer people in need some means for green transportation. The Ways and Means Committee recommended offering this not for profit group $1,000 for its activities. Club members voted and supported this recommendation.
Harley advised club members that due to work commitments Aarti would be unable to continue as club Treasurer. He was pleased to advise that Joanne Villeneuve had gratefully agreed to take on this role and club members supported and voted to have Joanne take on this role. We want to thank Aarti for her help in taking on the Treasurers position last Fall and helping out in tracking the club's finances. Harley reported the club is in sound financial shape and club members endorsed his recommendation to move $30,000 from the Admin Account (has over $60k at present) to the Community Account. The latest stature of the club finances will be presented at or before the next meeting.
Push for Change
Harley noted that our club is working to support the "Push for Change"campaign of Mr. Joe Roberts who will be pushing a grocery cart across Canada in 2016 in support of youth homelessness. You may remember at the October 2015 club meeting, Kiwanis Lieutenant Governor Peter Charbonneau spoke of this as a major event for Kiwanians to support this year. Since Mr. Roberts will be passing through Ottawa in September 2016, coinciding with our sKreamers activities, discussions are underway to see if Mr. Roberts could be a guest speaker to our sKreamers kids and possibly do an outdoor sleepover as a fundraiser for his campaign.
Happy Dollars / 50-50 draw - Club members chipped in and shared some $20 in happy memories and good thoughts for 2016. Laurie and the Club split a $40 prize pool.
Kiwanis Club of Orleans - Minutes of September 13, 2016 Meeting
Attendees: Bill Cowperthwaite, Darlene Hebert, Harley Bloom, Jacques Bedard, Jean Marc Vinette, Nadine Vinette, Jo-Anne Tufts, Ken Bickley, Laurie Bloom, Loretta Chow, Matthew Vincent, Ryan Husk, Samantha Sheel, Stephen Sheel, Ted O'Connor, Zybina Richards, Guests: Adam Polka, Grace Muhuni, Laura Dudas
Regrets: Brandon Cardenas, Carrie Snider, Doug Drouillard, Joyce Chamas, Nick O'Connell, Pam Barton, Robert Paiement
Welcome - Harley welcomed all regular club members and several guests to our September meeting. Attending the meeting were guests: Adam Polka; Grace Muhani; and Laura Dudas (President of the Blackburn Hamlet Community Association).
Approval of Meeting Agenda - The motion to approve the proposed agenda for the meeting was moved by Jo-Anne and seconded by Laurie and the agenda was approved.
Approval of Minutes of August 2016 Meeting - The minutes of the August 2016 meeting were approved with a minor revision to a date (date for Robert Paiement to invite President of Orleans Softball to September 2016 meeting, not September 2017).
Sharing Circle - Ken Bickley recounted a colourful account of his academic background and experiences as lawyer, as he is now retired. He is a former member of the Kiwanis Club of Ottawa and now brings his experience and skills to our Orleans club.
Presentation - In appreciation of his solid work as Past President of the club, Harley presented Jacques with a plaque to commemorate his achievements in filling in as club President for three years. Jacques laid a sound foundation to see the club grow and developed terms of reference and operational procedures to solidify the business practices by which the club can operate moving forward. Club members congratulated Jacques for a job well done with a round of applause.
Ways and Means Committee - As Head of this committee, Bill explained the mandate of Ways and Means for the benefit of invited guests to the meeting. (i.e. assessing the merits of requests for funding from groups and persons in need for the benefit of invited guests to the meeting. and recommending allocations of club funding for such causes, consistent with the mandate of the club and the principles of Kiwanis) At present, the Ways and Means committee has completed its first segment of funding for 2016, but will reconvene again early in the Fall of 2016 to consider any new funding proposals. Club members are invited to forward any proposals for the further consideration of the committee which will then package these proposals for the consideration of club members at a future club meeting.
Public Relations Committee - Nil Report
Fundraising & Special Events Committee Joanne provided some insight on activities to take place in the near future.
Terry Fox Run - The run is to take place on Sunday September 18th and several members have volunteered to help out with this event, as the club has previously supported this event for a number of years.
Cumberland Food Bank has a pancake breakfast to be held the same day (September 18) at Place Centrum and they are looking for volunteers to assist. A note was previously circulated by email to see if anyone is able to help out with this event in aid of the Food Bank.
Skreamers & Push for Change - Darlene, as the lead for Skreamers, noted that she has 199 confirmed youth volunteers signed up for this year's Skreamers season and training of these recruits is ongoing. This year's event is special as Mr. Joe Roberts will use the occasion of his Push for Change campaign to give an inspirational talk to our youth volunteers regarding how he overcame his own challenges of being homeless and on the streets and rising above these obstacles to become a very successful business entrepreneur. Mr Roberts will take time off from his trek across Canada to raise funding and awareness of the plight of the homeless, by camping overnight with our Skreamers kids as a fundraiser for his Push for Change campaign. Darlene is seeking out club members to act as chaperones for this sleepover.
Walk with Joe for the Push for Change - Harley noted that club members will be invited to walk along with Joe as he continues his walk from Place Centrum, along St Joseph Blvd, up Montreal Road and all the way to Parliament Hill and Ottawa City Hall on Elgin Street. Club members can walk along as far as they wish, along with other Kiwanians and assist in collecting contributions along the route from spectators. Half of the money donated will be allocated to Operation Go Home, a local Ottawa group which addresses youth homelessness. There will also be a special event to be held on September 29th at Centrepointe, where Ottawa Deputy Mayor Bob Monette will declare this date as Joe Roberts Day.
Kiwanis Training - Harley thanked Sam, Ken and Joanne who joined with him at a training session held in Manotick which gave them an insight into recent Kiwanis initiatives and new ideas to improve club operations. Club members are asked to acknowledge when they receive emails regarding Kiwanis events as a courtesy, to verify receipt of such messages to the sender. In addition, if club members happen to change their email addresses, please let Harley know so that our club records and distribution lists can be adjusted.
Membership Committee - Nil Report
Tent Program - Laurie reported that the tent program has concluded for this year and that bookings this year were down from previous seasons.
Eastern Canada and Caribbean (ECC) Convention - Our club is part of the ECC sector of the Kiwanis International organization and in May 2017, Ottawa will host an international ECC convention to coincide with Canada's 150th birthday celebrations. The preparations for this convention are being led by the Ottawa Kiwanis club, but other local clubs,including our own, will be asked to assist and volunteer for this event. Jo-Anne and Robert Paiement are our delegates to the convention planning committee. Our club may be asked to provide a cultural presentation at the event (i.e. a skit or musical presentation) and to provide some volunteers at events (i.e. manning registration tables, taking tickets etc.)
Treasurer's Report - Joanne reported that the club's account are in good order and little has changed since the last accounting report that she circulated. As she had a computer crash she was unable to send out the latest bank statements, but this situation will be rectified shortly and a report will be presented before or at the next club meeting.
Joanne noted that at the recent Kiwanis trading session, Lieutenant Governor Peter Charboneau advised that local Kiwanis clubs will be asked to contribute to a new national Kiwanis campaign entitled "Soles for Souls" which will collect used shoes from the public which will be donated to the needy in communities across Canada or even shipped overseas to those who can least afford footwear.
Canada 2017 - Zybina and Harley reported on progress for the club to take the lead in resurrecting local Canada Day celebrations at Petrie Island on Canada Day 2017. As 2017, marks Canada's 150th birthday, there is an opportunity to tap into funding earmarked for the celebrations and Robert is developing a business plan and the club will apply for a funding grant.
It was explained that the proposed event will feature a theme highlighting all of the cultural groups and nationalities that have historically built or contributed to our national mosaic, from First Nations, the first Viking Nordic explorers, French Canadian settlers and fur traders, United Empire Loyalists, those who opened up Canada's West, and our more recent multi-cultural immigrants and refugees who have brought their contributions to the vibrant modern day Canada that we all know and appreciate.
We will elicit the support of local community associations and business groups in staging this event which will also feature local artisans and food vendors to offer a taste of the various cultural entities that make up Canada. It is also proposed to have a passport for the kids to follow along with various presentations on the Petrie site, and Harley and Laurie have already conducted a test-run of a similar concept at the local farmers market at Place Centrum which proved to be a big success among youth participants and local vendors.
Kiwanis Leadership Camp, Arden, Ontario - Harley noted that the club has been asked to fund the enrolment of two local youth to attend a Key Leaders, leadership training program to be held in Arden, Ontario. Members of the Ways and Means committee in attendance at the meeting agreed to support this initiative and a motion to support this training (approx. $500) was carried in a club vote.
Happy Dollars & Meeting Adjourned
Kiwanis Club of Orleans - Minutes of October 11th, 2016 Meeting
Attendees: Adam Polka, Darlene Hebert, Josh Hebert, Harley Bloom, Jean-Marc Vinette, Nadine Vinette, Matthew Belair, Joanne Villeneuve, Julie Paiement, Robert Paiement, Laurie Bloom, Loretta Chow, Ryan Husk, Samantha Sheel, Seeba Ali, Stephen Sheel, Ted O'Connor, Zybina Richards, Guest - Chris Goneau
Regrets: Aarti Pandey, Carrie Snider, Doug Drouillard, Grace Muhini, Ken Bickley, Matthew Vincent, Nick O'Connell, Pam Barton
Welcome - Harley welcomed all regular members and guests - Adam Polka, Josh Hebert and Matthew Belair, as well as special guest, Chris Goneau (a former club member and head of Valerie's Flutter Foundation) to the October 2016 meeting.
Approval of the Minutes of the September 2016 Meeting - The minutes of the September 2016 meeting were approved, as per a motion made by Sam and seconded by Laurie.
Report on Skreamers and the Push for Change - Darlene gave a report on Skreamers and discussed the sleepover that happened in conjunction with the Push for Change campaign. The youth volunteers at Skreamers (50 participated) loved the sleepover experience and meeting with Mr. Joe Roberts, but the overnighter was less comfortable for the adult chaperones and was likely the last such event for the foreseeable future. The customer traffic at Skreamers has been ramping up and Josh Hebert has been working on social media to attract new visitors, with some hits and misses. He is working on a couple of different promotions to try and boost Skreamers attendance, such as offering $5 off the entry fee, if customers bring foodstuffs to donate to the food bank and a possible appearance of clowns on the grounds to play into a recent social media phenomenon (after he addressed security impacts with Ottawa Police).
Darlene forecast that Skreamers was currently on track to have a good season and appreciates the contributions of all club members and a solid core of youth volunteers who make this fundraiser a success. Harley also thanked those club members who walked with Joe Roberts on his trek into downtown Ottawa and particularly saluted Mathew who walked with Mr. Roberts all the way to Parliament Hill.
Rattle Me Bones Run - Mr. Chris Goneau, a former member of the club, outlined plans for this year's Rattle Me Bones Run, which as founded over 20 years ago and which has raised over $1 million for muscoskeletal and bone cancer. The event scheduled on Sunday October 30, 2016 features, a 1 kilometre family run, a 5 km run and an accredited 10 km run. The proceeds from these runs will support world class research at the Ottawa Hospital and the Children's Hospital of Eastern Ontario (CHEO).
Chris is the head of Valerie's Flutter Foundation, in memory of the tragic loss of his daughter to bone cancer. His foundation has raised over $225k in support of research into sarcoma cancer funding which is needed to address these virulent cancers that strike many young people. The Rattle Me Bones run is proudly presented by the University of Ottawa - Faculty of Medicine, the Orthopaedic Surgery Division of the hospital, CHEO and the Flutter Foundation and the run starts and ends at the General campus of the Ottawa Hospital.
The run this year's will also feature a Zombie run to be staged at the Proulx Farm on site and trails at 4:30 p.m. on Sunday October 30th, just prior to our Skreamers program. Chris would welcome any support which club members may be able to lend for the Rattle Me Bones run or the Zombie event. For those who may wish to participate or for more information on the run, please consult webpage: www.rattlemebones.ca
Ways And Means Committee - No update, as the committee has yet to meet this Fall to consider new funding proposals.
Public Relations Committee - Adam Polka volunteered to work on the Public Relations Committee to use social media to promote club events and activities and he may wish to confer with Josh Hebert who has done similar work to advertise this year's Skreamers program.
Special Events Committee - Joanne Villeneuve gave an overview of current and planned activities including:
1. Ottawa Zombie Walk - A recent email vote of club members supported a $500 donation to the Ottawa Zombie Walk;
2. Purchase of Wreath for Remembrance Day ceremonies on November 11, 2016, at Orleans Legion in the name of our club. The club has already approved this proposal and Joanne will follow up with Bill to confirm that the wreath has been ordered;
3. Parade of Lights in Orleans - it was decided to forego putting a float and participating in this year's parade;
4. Trivia Night for Children's Aid Foundation at EY Centre, November 18, 2016 - This trivia night was originally a club undertaking and Harley sets up the computers for this event. It is the world's largest trivia event and the club realizes $5k each year as a "founders fee" for this event. Revenues realized through its staging go to support the Foundation's Cookie Jar Fund to offer special programming to kids who are in troubled home environments or who are in crisis and who would otherwise be unable to access these enriching activities . It is proposed to have the club enter a team in this year's event, with the club covering the entry fee cost. Robert raised a motion that the club enter and pay for the club's team to this event and the motion was approved by vote. Joanne will canvas members to see who may wish to be part of the club team.
Membership Committee - There will be meeting again in November and welcome Josh Hebert to the committee.
Tent Program - Laurie gave an update on the Tent Program for 2016 and noted that bookings were fewer than in previous years, with three bookings in June, the Capital Fair in August and a scaled back booking at the Orleans Pentecostal Church in early September due to gale force winds. Revenue raised for the season amounted to approximately $1392, after funds used to replace two damaged poles and transportation costs.
House Committee - Harley provided an update regarding plans for the club to lead Canada Day 2017 celebrations to mark Canada's 150 birthday, to be held at Petrie Island next July 1. He outlined the proposed program and discussions now underway with civic officials, local community organizations and other interested stakeholders. He noted that it might be necessary for the club to front funding ($10-15k) to book a musical entertainer (e.g. Kim Mitchell) for the main stage as these acts must be booked way ahead of the proposed date. He also noted that a professional fundraiser has been engaged to seek out sponsorships and funding in support of this event. He noted that to date no financial commitments have been made and the club is free to scale the event as it sees fit.
It should be noted that there was some unease among members about the club fronting any appreciable amount of funding, as a previous club vote this year established that the club's capital outlay exposure to a similar event proposed for Petrie Island in a July 2016 was not to exceed $7500. There will be a need to revisit this matter in greater detail as plans for this event evolve.
Treasurer's Report - Joanne Villeneuve gave an overview of the club's financial standing, noting that the club is in good standing with approximately $97k in funding including: $25.8k in the Tent Program Account, $ 25.4 k in the Admin Account, and approximately $47k in the Community Account.
Robert noted that there might be an opportunity for the club to acquire some gently used tents and ancillary goods (e.g tent pins, side skirting) from a supplier in British Columbia. It was generally felt that it might be a wise move to possibly acquire two 20 x 20 tents which would be newer than our current units, as well as more pegs and skirting. Robert estimated that used tents might cost ($4500) but a firmer cost estimate will be needed prior to a decision to proceed.
Happy Dollars and 50/50 Draw and the meeting was adjourned.
Kiwanis Club of Orleans - Minutes of November 22, 2016 Meeting
Attendees: Adam Polka, Bill Cowperthwaite, Darlene Hebert, Grace Muhuni, Harley Bloom, Jacques Bedard, Jean-Marc Vinette, Joanne Villeneuve, Jo-Anne Tufts, Josh Hebert, Julie Paiement, Julien Duguay, Ken Bickley, Laurie Bloom, Loretta Chow, Matthew Vincent, Nadine Vinette, Pamela Barton, Robert Paiement, Seeba Ali, Stephen Sheel, Ted O'Connor, Zybina Richards, Guests: Peter Charboneau, (Lieutenant Governor Kiwanis) and Dan Pihlainen (former member of club and media host).
Regrets: Aarti Pandey, Amanda Hebert, Carrie Snider, Doug Drouillard, Joyce Chamas, Samantha Sheel
Welcome - Harley welcomed all to our November meeting and noted that we had two special guests for the evening, Mr. Peter Charboneau, our Kiwanis District Lieutenant Governor, and Mr. Dan Pahlainen, a former club member and media expert who was to arrive later in the meeting. Dan recently emceed the World Trivia Night in support of the Children's Aid Foundation at the Ernst Young Centre and our club entered a team in this event, (finishing in top 20 of 130 teams entered). Harley also introduced a new prospective club member, Julien Duguay to the meeting.
Approval of Minutes for the Meeting - A motion to approve the proposed minutes of the meeting was moved by Darlene and seconded by Jacques. The minutes were duly approved.
Approval of the Minutes of the October 2016 Meeting - A proposal to accept the minutes of the October 2016 meeting was moved by Julie and seconded by Loretta. The minutes of the October meeting were accepted without amendment.
Mr. Peter Charboneau, Lieutenant Governor, Kiwanis - Mr Charboneau said he was very pleased to be able to speak to our club and wished to thank all club members for the terrific work done this Fall at Skreamers and particularly for the efforts to support Mr. Joe Roberts and his "Push for Change" campaign to raise funds to combat homelessness. Our Orleans club joined with two other local Kiwanis clubs in saluting Mr. Roberts when he visited the National Capital Region on his cross Canada trek.
Lt. Governor Charboneau highlighted a number of other initiatives planned for later this year and for 2017. These are: i) seeking all local clubs in enacting some items from the Kiwanis I-Plan, namely nominating a chairperson in charge of boosting club membership, and conducting a survey of club membership in 2016 to mine their thoughts on how the Kiwanis is meeting their expectations and its service mandate. He also highlighted that in 2017, Ottawa will be hosting the annual convention for the Eastern Canada and the Caribbean chapter of Kiwanis, to coincide with celebrations for Canada's 150 birthday. Although the Ottawa Kiwanis club has the lead in planning for this event, all Kiwanis local clubs will be asked to volunteer and participate and our club has delegates on the planning committee. This promises to be an interesting event and as part of the convention, there will be some workshops on leadership similar to that offered to youth each year through Kiwanis-led training conducted in Arden, Ontario. Our Orleans club has sponsored a number of young people to participate at this training over the last several years and so this workshop at the convention might be of interest to our club members.
Mr. Charboneau also gave an update on the Kiwanis Eliminate Project whereby Kiwanis clubs worldwide have raised $106 million to try and eradicate neonatal tetanus through a joint project with the World Health Organization. This project helps nations in the developing world who do not have the means to provide the inoculations to care for their people. Lt. Governor Charboneau also highlighted a new Kiwanis sponsored program called Shoes Canada, where Kiwanis clubs would collect used shoes from the community to benefit those in need. Shoes collected will be warehoused free of charge at Dymon storage units across Canada. This program is modelled after a venture started by a man from Kelowna, British Columbia who collected used footwear and shipped these goods to countries and people in need in the Third World. Some 100,000 shoes have already been collected and Dymon has been a great partner in spearheading this project. It is proposed to possibly set up a storefront where used shoes would be available free of charge to those in need in our community, with the remainder sent overseas to developing countries. There will be a meeting on January 9, 2017 at Dymon in Kanata to provide further info on this project and all local clubs will be invited to send a delegate to learn more about the Shoes program.
Sharing Circle - Adam Polka, Grace Muhuni and Julien Duguay, who are all relatively new to our club and its operations, provided a little insight into their personal backgrounds and how they came to Kiwanis out of a genuine interest in volunteering and giving back to their community. We really appreciate them stepping up and offering their talents and contributions to our community work.
Dan Pahlainen joined the meeting noting how pleased he was to see how vibrant our club is and he noted the great attendance at the meeting. He was pleased to co -emcee the World Trivia Night held last week at the EY Centre that raised $50,000 for the Children's Aid Foundation.
Ways and Means Committee - Bill reported that the Committee completed its assessment of funding options for worthy causes earlier this calendar year. After the committee has a firmer idea of the funding available this Fall, it will reconvene to discuss other needs that might be worthy of allocations of club funding. Club members are invited to bring forward to Ways and Means, any ideas that might warrant consideration for support from the club.
Skreamers - Darlene gave a report on Skreamers program for 2016. Although inclement weather affected attendance and the revenue realized at this year's event, Darlene called this year's event a true success as we had a record number of youth volunteers who took part in the Skreamers activity and their enthusiasm, commitment to the task and growth over the event was tremendously inspiring. She very eloquently noted that Skreamers success is not just predicated on raising dollars for club projects, as its impact on our youth volunteers and seeing their growth and instilling in them to be leaders and contribute as partners with fellow Kiwanis members in our community is every bit as important. A big thank you to Darlene and all club members who volunteered to make this year's event a great success. A further report on the revenue and finances surrounding Skreamers 2016 will be delivered later, once the final financial commitments are tallied.
Public Relations Committee - Adam and Ken will take the lead on the Public Relations Committee and Josh Hebert, with his experience in using social media to hype Skreamers may lend a hand to the work of this committee.
Adam spoke of his recent re-design of the club's webpage and its various features, all of which were very much appreciated by the club's membership as it enhances the profile of our club while making it a useful tool for both the public and our own membership to stay attuned to our club's activities. Adam also circulated some graphic images that will serve as the logo for Canada Day 2017 celebrations on Petrie Island, as well as possible posters for component parts of the program for this special celebration of Canada's 150th birthday. Adam noted that for social media success it will be critical for club members to spread the word, as well as feeding him the input, photos etc. on a timely basis so that our webpage can remain vibrant and meaningful and so we can harness the full potential of social media offerings.
Fundraising and Special Events Committee - Joanne provided an update on recent and upcoming activities planned by the committee. These are:
Remembrance Day - Matthew, Zybina and Bill were in attendance at Remembrance Day commemoration ceremonies at the Orleans Legion and Bill laid a wreath in the name of the club.
Skreamers - Joanne will work with the principal players from Skreamers to reconcile expenditures and outstanding commitments to come to a full picture of the outcome for Skreamers this season.
Firefighters Food Drive, Saturday December 3, Cumberland Resource Centre Foodbank - Once again this season, our club will assist the Resource Centre staff in sorting foodstuffs donated by citizens to help stock the food bank shelves and provide assistance for those in need in our community. Last year Kiwanis members, friends and other volunteers sorted over 70,000 food items which filled the larders of the Foodbank to allow the Centre to meet the needs of its clients well into the spring of this year. This is a very rewarding experience to those who participate at this event, as you work shoulder to shoulder with other club members and volunteers to assist the Centre staff in restocking their inventories of needed goods and it is also very heartwarming to see the generosity of our fellow citizens in Orleans who donate much needed foodstuffs to help out the needy. Joanne will confer with members to work out a schedule for volunteers for this event.
Yoga Sessions in support of the Youville Centre - Our club has contacted the Moksha Yoga Centre in Orleans and worked out an arrangement whereby yoga sessions will be held every Friday night at 6:15 p.m. in December and January, starting on Dec. 2, 2016, with proceeds directed to the Youville Centre. Participants are encouraged to dress lightly in workout gear and bring along a water bottle to these workouts. A minimum fee of $8.00 will be charged for each session and yoga mats are available for $2 rental on site, or bring your own. There is no need to register online in advance, just show up and enjoy and there is no need to be proficient in yoga to have a good time and get a little healthy exercise.
World Trivia Night at the EY Centre, Friday November 18 - The club team of members, spouses and friends participated at the World Trivia Night in support of the Children's Aid Foundation. This was a great night of fun for all and our team finished 18th out of 130 teams who participated.
Canada Day 2017 on Petrie Island - Zybina outlined planning that is actively underway for celebrations at Petrie Island on July 1, 2017 sponsored by our club. She has emailed all club members to seek their support for this event and laid out some of the tasking that will be required. A sponsorship package has been received back from the printers that will be circulated to local community organizations, business groups and interested parties to seek support and possible sponsorship revenue to offset costs for the celebrations and programming. An agent has been contracted to seek out sponsorship donations from the local business community and a concessionaire is being sought to run the beer tent and food offerings. The club organizers are also seeking a name musical act (e.g. Kim Mitchell) for the main stage, but are open to suggestions or ideas from other club members for other local bands suitable for this event.
Jacques asked a question regarding how the club would address potential liabilities to the club and its executive in the event of any injuries incurred by participants at this event and also the extent of the club's financial exposure for costs incurred by this event. While Harley gave assurances that the club would be covered by Kiwanis International's $75 million general insurance coverage for Kiwanis-sponsored events, followup will be done with Kiwanis to make sure that all is in order and additional information will be provided to Kiwanis regarding the proposed program to ensure our club is fully covered for any liabilities. In terms of financial commitments from club coffers for this event, an earlier vote by membership has established that the club's exposure to costs arising from this event will be limited to a maximum of $7500.00.
Bowling Night in Spring 2017 - Matthew volunteered to coordinate a bowling night for the enjoyment of club members and their families in the new year with more info to follow at a later date.
Trivia Night and E-Waste Pickup are potential fundraisers in coming months to support Canada Day festivities with details to be outlined as planning unfolds.
Tent Program - There is interest in possibly securing good used tents from a supplier in British Columbia to support our tent program. Robert will follow up with Laurie regarding this possible purchase when more details are available from the supplier.
Membership Committee - Julien will be invited to join the Membership Committee which hopes to meet in the near future. The committee has had some difficulty scheduling a meeting due to work commitments.
House Committee - Loretta spoke of the recent activities of the House Committee in arranging the club's Christmas dinner, looking for another possible venue for club meetings and arranging for name tags and Kiwanis pins for all club members. The club Christmas dinner will be held at Harley and Laurie's home on December 13 with their daughter catering a roast beef dinner. An email has subsequently been circulated to firm up your attendance and we thank Harley and Laurie in advance for their hospitality in hosting this event.
Treasurer's Report - Joanne will give an update at a later date once Skreamers finances are finalized.
Happy Dollars and Adjourment