Kiwanis Club of Orleans Meeting
December 8, 2015
Attendees: Bill Cowperthwaite, Ted and Donna O'Connor, Stephen Sheel, Loretta Chow, Zybina Richards, Pam and Alan Barton, Krista Oswald and husband, Darlene Hebert, Amanda Hebert and Simon Hebert, Laurie Bloom, Jo-Anne Tufts, Aarti Pandey, Nadine and Jean-Marc Vinette, Jacques and Janet Bedard, Harley Bloom, Samantha Sheel, Joanne and Claude Villeneuve
Harley welcomed all club members to the December meeting and dinner and he mentioned how nice it was that spouses were attending this meeting as it is very much appreciated how many are supportive of the club and its activities over the year.
Harley mentioned that he is currently redesigning a new website for the club and is seeking input from club members on features they could like to see on the website. The new site will include an online calendar of activities for members and the agendas for meetings will be posted for members to access.
A motion to approve the proposed agenda for this meeting was moved by Bill and seconded by Jacques.
Minutes of November 10, 2015 Meeting
Many thanks to Zybina for taking and preparing the minutes from the November 2015 meeting. The minutes were approved without revisions, as moved by Darlene and seconded by Loretta.
Introduction of Guests
Harley introduced the spouses of club members around the table and thanked all for being understanding and supportive of their spouses in the many hours of volunteer time they put into club activities over the past year. We are also thankful for their own efforts as many pitch in to help at Skreamers or other club activities.
Jacques then reflected on the great successes of our club during 2015 in the last year of his club Presidency. He highlighted the strong collaboration of club members in supporting the Kiwanis Music Festival, a very successful tent program led by Laurie, the great work done by Darlene, all of the kids at Skreamers and club members who manned all the stations and canteen this Fall past. This Fall everyone worked collectively to sort food for the Cumberland Resource Centre Food Bank and the Skreamers kids and members supported our club's participation in the Orleans Parade of Lights (kudos to Robert, Julie, Jean-Marc and Nadine).
Ways and Means Report - Bill informed members of the ongoing work of the Ways and Means Committee. He advised that the committee has distributed more than $12 k in the past year and the committee is reviewing a number of initiatives. The latest initiatives to be funded include: i) $3,000 to the Cumberland Resource Centre in support of children for gifts at Christmas and families in need over the holiday season; and ii) a donation of $2,500 to Valerie's Flutter Foundation for research into childhood cancer, in support of Mr. Chris Goneau, a former club member, who founded the Foundation after the tragic loss of his teenage daughter to cancer.
Bill advised that the Ways and Means Committee members will also explore a few new areas where the club may be able to lend assistance including aid to refugees coming into Canada from war ravaged areas in Syria and the Middle East. Children from these areas may experience difficulty in integrating into a new Canadian environment as a result of the traumas experienced in their homelands, challenges in learning new language skills and adapting to new school environments.
The Ways and Means Committee will also discuss how we might offer further assistance to communities in Canada's far North through the Warm Hands Program through partnerships with local businesses as Northern communities seek access to old fur coats to refabricate these into warm clothing and crafts.
Bill then introduced Mr. Luc Ouellette from the Cumberland Resource Centre which is to receive a donation of $3,000 in support of their children's gift program for the Christmas holiday season. Bill and Harley presented Mr. Ouellette with a cheque in this amount to assist children in need in our community.
Raising the Club's Profile - Harley noted that it is important to raise our club's visibility and profile as we conduct activities in our community. In this regard, he has arranged to secure Kiwanis T-shirts and hoodies with the Kiwanis logo and club members modelled these for fellow members. Please follow-up with Harley to order these items and for pricing of these shirts.
Final Report on Skreamers - Darlene proudly reported that this year's Skreamers made $54,514 and the club's share of the revenue will be $35,124. Well done to all who supported this year's fantastic program. Darlene noted that the committee will be reforming soon to plan for the 2016 Skreamers event.
Harley noted the success of the two most recent club events with our support to the Orleans Parade of Lights and the Food Drive at the Cumberland Resource Centre. Many thanks to Robert and Julie for their efforts in arranging the club's float in the parade and to the Skreamers kids who really came up big at the event. A big thank you to Jean-Marc and Nadine for hauling the Christmas float and our tent trailer this past summer. Similarly, it was great to see many club members sorting food and helping out during the Cumberland Food Drive, as this is a great way to build friendships with colleague members while meaningfully aiding those in need in our community.
World Trivia Night - Harley recounted the history of the World Trivia Night which first evolved as a club sponsored fundraising venture. It has since become a key fundraiser for the Children's Aid Society Foundation here in Ottawa. It has become the world's largest such event, as this year some 212 teams participated to raise $75,000 for the Foundation. The Foundation has a goal to support disadvantaged children in challenging home environments who face a cycle of violence and who do not have access to the same opportunities available to other kids in our community. Harley helped set up the computer programs for the World Trivia Night and earlier this year the club donated $5,000 to the Children's Aid Foundation to support their special programs for disadvantaged children.
Pajamas Program - Zybina advised that she has once again worked with local businesses to secure pajamas as gifts to young mothers and their babies at the Youville Centre. Zybina has worked to negotiate discounts from businesses to secure the pajamas sets at reasonable prices and these gifts will be very welcomed by student mothers at the Youville Centre. She and other club members will wrap these items and provide them to the Centre before Christmas and she thanked the club for their support for this program.
Report on Kiwanis Governors Caucus Meeting - November 28, 2015. - Sam Sheel as our new club Vice President spoke of her recent experience in attending the Kiwanis Governors Caucus meeting. She noted that everyone was very warm and welcoming and there was a strong spirit of camaraderie and sharing at the meeting which Sam found very informative. She noted that our Orleans club is well known for its sponsorship of Skreamers and she was struck by the many years of experience and leadership within the local Kiwanis leadership group.
During the dialogue at this meeting plans were outlined for a Kiwanis Governors meeting to be held in Hamilton in the summer of 2016 with a lot of interesting activities as part of the package. Ottawa will host a similar meeting in May 2017. Sam mentioned that a lot of information was shared among member clubs on : i) how they are striving to recruit new club members; ii) sites for club meetings e.g. some clubs meet at retirement home facilities over the lunch hour; and iii) innovative ventures for fundraising e.g. holding weekly Bingos, chocolate dinner hosted by Montreal club.
The Governors meeting also highlighted an inspiring presentation by Mr. Joe Roberts, who will undertake a marathon trek in pushing a grocery cart across Canada in 2016, a "Push for Change " to combat youth homelessness. Sam and Harley indicated that our club will be speaking with Mr Roberts and his team to see if we can get him involved with our Skreamers kids as he is scheduled to be in Ottawa in September 2016 and it would be a great opportunity for our club to get behind this cause with a show of support and a possible donation to this very worthwhile endeavour.
English Language Development Volunteers - Joanne Villeneuve mentioned that the Ottawa-Carleton District School Board will be offering training sessions in January 2016 for persons and students interested in reading to refugees and newcomers who lack basic literacy skills to assist them in upgrading their reading and learning skills. This program is not solely focused on refugees from war torn Syria but is also for other newcomers to Canada who need this special assistance to better integrate into our communities and provide a positive learning experience for greater academic success. Joanne will circulate a note to club members who might be interested in helping with this project.
Club Committee Structure and Organization - Harley proposed the creation of seven new subcommittees to undertake specific tasks in support of club operations. These committees are: 1) Membership; 2) House Committee - to setup meetings, seek out speakers, order food etc; 3) Ways and Means Committee.- to research, study and recommend worthy causes for the dispersement of club funds consistent with the club's mandate; 4) Finance Committee - to effectively track the club's financial status, set budgets and report regularly to club members; 5) Youth - to plan how the club may implement some of the Kiwanis youth-centred programs e.g. Key Club's in local community schools and implement other focussed programs to engage youth; 6) Special Events/ Fundraising - plan and implement a program of special events or fundraising activities for the club; and 7) Skreamers - develop, plan and implement the yearly activity program for Skreamers.
Club members have been assigned to each of these committees and these assignments are still open to discussion at the next club meeting in January 2016. A matrix was distributed to show the proposed membership for each committee but more dialogue will follow on these committees.
Warm Hands Letter - Pam presented a letter received from Warm Hands from a school in Whale River, Northwest Territories that received knitted clothing and goods to keep children warm and comfortable in the frigid cold of this Northern community. The school was very appreciative of the receipt of these materials and thankful to our club for helping to defray the shipping costs to send the clothing to Canada's far North.
Treasurer's Report - While he did not have exact figures Harley estimated that the club had $70,000 in club reserve funds. A more exact Treasurer's Report will be circulated at or before the January 2016 meeting.
Happy Dollars - $43.35 collected as club members shared positive wishes to all for the coming holiday season. Many thanks to Sam Sheel for arranging for the dinner arrangements for this meeting, as club members enjoyed their evening.
Kiwanis Club of Orleans Meeting
November 10, 2015
Present: Harley Bloom, President; Samantha Sheel, Vice President; Jacque Bedard, Past President; Jean-Marc and Nadine Vinette, Julie and Annabel, Laurie Bloom, Joanne Tufts, Ken Buckley, Bill Cowperthwaite, Ryan Husk, Darlene Hebert, Loretta Chow, Zybina Richards;Club Members; Matthew Vincent, Krista Oswald, Guests/Potential New Members.
Harley called the meeting to order and welcomed everyone to the first meeting with the new Executive.
Motion #1: It was moved by Jacques, seconded by Julie and unanimously agreed to approve the Agenda, as presented.
MINUTES of October 13, 2015
Motion #2: It was moved by Darlene, seconded by Joanne and unanimously agreed to accept the Minutes of October 13, 2015, as presented.
INTRODUCTION OF GUESTS
President Harley welcomed and introduced our Guests who then gave a brief synopsis for being present at the Meeting:
Matthew Vincent – sKreamers volunteer received the top Award/Honorarium for his outstanding contribution at sKreamers 2015. He was very grateful to the Club for this recognition and wanted to give back. Since he is now eligible, he wants to get more involved and be a member of the Club.
Krista Oswald – A Resident wanted to get involved in the Community to give back. She researched the KCO and liked the mix of members and activities and decided to join our Club.
They were welcomed by all.
a) Santa Claus Parade - Julie had to leave early and requested that her report be moved forward.
Julie reported that the Santa Parade of Lights will be happening on Saturday, November 28. The application, titled “Family Fun Christmas”, along with payment and insurance certificate have been submitted. Julie and team will be going to Dymon Storage on the weekend to do an inventory of float supplies.
After much negotiation by Julie, Dymon Storage has once again agreed to allow KCO to assemble the float at their facility. Volunteers are needed to assemble as well as, dismantle and store. Julie will be sending out an email closer to the date with details and request for volunteers.
It was decided that candy (type to be determined) will be handed out along the route.
b) CRC Food Bank Drive - Julie reported that the CRC food drive will be happening on December 5 at participating grocery stores. Firefighters will pick-up and bring the items to the food bank where KCO members will sort. Details will be forthcoming.
c) Ways & Means Committee – Bill reviewed the distribution report that he had emailed earlier. He is hopeful that sKreamers was successful so that the WMC can build on their budget.
Warm Hands – Bill explained the work that they do and that they are asking for more funds and hands-on support. The WMC to provide more information on the type of hands-on support needed.
Motion #3: It was moved by Joanne T, seconded by Jacque and unanimously agreed to support them financially and members to offer hands-on support.
Support for Syrian Refugees – Since it was unclear where to send the funds, it was agreed that we should investigate it more thoroughly before a decision is made. The matter was deferred to December meeting.
Valerie Flutter Foundation – Bill gave a brief overview of the foundation. The foundation was started by a former KCO member’s daughter when she was diagnosed with Osteosarcoma and passed away at age 21. Their goal is to educate and empower the community on all cancers and fund research for this type of cancer. Her family has continued the foundation. The WMC is recommending that we make a donation of $2,500 to the VFF.
Motion #4: It was moved by Jacques, seconded by Laurie and unanimously agreed that the Club supports a donation of $2,500 to VFF.
Pyjama Elf Program – Zybina gave a brief overview of the Pyjama Elf Program and thanked the Club for their continued generosity and support of this program.
Motion #5: It was moved by Jacques, seconded by Jean-Marc and unanimously agreed that the Club supports the donation of up to $1,500 to purchase pyjamas for the at risk teen moms and their babies at the Youville Centre.
Convent Glen Elementary School – The WMC received a request for funding for a new playground. The committee did some research and after much discussion, it was agreed that the WMC will not fund the playground request but instead give a donation of $100 to one of their fundraising events. To be further investigated.
CRC – Bill reached out to the CRC after reading an article in the local papers that they were short on food. They advised that they were good for now but are worried that by February their stock will be depleted.
Motion #6: It was moved by Sam, seconded by Nadine and unanimously agreed that the Club should give the CRC a donation in February to help with the food shortage. The amount will be determined by the Ways and Means committee.
sKreamers Honorarium – No request received.
Children Aids Foundation – CAF has reported back to the WMC that the Club’s donation made a difference in the lives of 30 children who come from a cycle of violence.
d) World Trivia Night – Harley reported that WTN will be held on November 20. The club will be participating, however, no volunteers are required.
e) West Ottawa Christmas Breakfast – West Ottawa Kiwanis will be having their fundraising breakfast @ $50/person. No interested was generated.
f) EC&C Caucus – This event will be held at the Chateau Laurier on Saturday, November 28, 10am to 4pm. District Governor Allen Ure will be in attendance. Also making a presentation is Joe Roberts, Executive Director, Push for Change (Trek Across Canada).
g) sKreamers – Harley thanked Darlene for a stellar job.
Darlene reported that there was still some cleaning up to be done and asked for volunteers. The year-end party was energized. There was positive feedback for the the additional elements. Overall it was a well run and successful event. Please see attached detailed report.
h) Ford Lincoln Fundraiser – to be revisited in January 2016
i) Committees – Sam reviewed the list of committees that was emailed to the club on November 2 and asked members to take some time to review the committees proposed and get involved with at least one committee. There will be a sign up sheet at the December Meeting.
j) Community Involvement – Harley would like the Club to get involved in going out to the community and helping wherever it is needed.
Deferred to December Meeting.
Our club members are blessed with happiness. $28.95 Happy Dollars was generated.
The meeting was adjourned at 8:15pm.